Benefited Job Requisition

This guide details steps using WyoCloud HCM Hiring Access.

If you do not see a Hiring tile under My Team in HCM you must first take the WyoCloud HCM Hiring Access Training. Please visit our hiring toolkit to find the link to the required hiring trainings. You will navigate to “Before you Begin”

The steps in this guide apply when a department begins the search process for a benefited position, including academic, administrative, classified, and executive, by creating a benefited job requisition in the Oracle Recruiting Center (ORC).

If an existing benefited position needs to be updated, please use the Position Change Request - DHR guide.

If a department is refilling a benefited position while the incumbent is on Terminal Leave, and the business title and/or pay grade needs to be changed, please use the New Position Request - DHR to obtain a Terminal Leave Position Number.

Before starting the steps in the Create a Benefited Job Requisition guide, please complete the New Position Request - DHR and wait until the WyoCloud HCM transaction has been fully approved to continue.

Position Number

Position Name

Business Justification

Name of the Hiring Manager

Name of all Search Committee Members and Collaborator Type

Job Details

Job Posting Description

Supporting Documentation

Before starting the Benefited Job Requisition, you must have all the essential requisition information available. Please note that you cannot edit a job requisition once you have saved it within the Oracle Recruiting Center (ORC).

Requisition Type

Standard

Use

Position

Business Unit

UWYO

Position

Enter the position number/code. The system will search for the position as you type within the field. Click on the correct position name from the search results using the available drop-down menu. If you begin to type your position number and nothing populates or incorrect information populates, please complete the New Position Request-DHR first, before proceeding.

HR Recruiting recommends that you include the department's name after the position to ensure potential candidates apply for the right job.

For example: Office Associate - Alumni Relations

(Position Name) - (Department Name)

Number of Openings

These fields will automatically populate to Limited and 1. Do not change these presets for benefited job requisitions.

Business Justification

Click on the drop-down arrow within the field to select the reason for the position from the available menu. For example: New Position.

Comments

Please provide a thorough explanation of the reason for the position.

Hiring Manager

The field will default to the person completing the job requisition. Please ensure that the Hiring Manager listed is the supervisor of the new position.

Recruiter

ORC Admin Contingent Worker

Add Collaborator Type

Use the drop-down arrow to select the appropriate Collaborator Type for each Search Committee Member from the available menu. Please use the Search Collaborator Types guide for descriptions.

Please complete the Add Collaborator Type steps for each Search Committee Member. For efficiency, click on the blue hyperlink under a collaborator to duplicate the role.

All Search Committee Members will need WyoCloud HCM Hiring Access.

If a Search Committee Member does not see a Hiring tile under My Team in HCM they must first take the WyoCloud HCM Hiring Access Training. Please visit our hiring toolkit to find the link to the required hiring trainings. You will navigate to “Before you Begin”

If the Hiring Manager listed is updated to the correct position supervisor, a Warning pop-up window may appear. The contents will look like the screenshot below.

Recruiting Type

The field will default based on previous selections. Please confirm that the Recruiting Type (job requisition template) field is accurate. If you think this needs updating, please reach out to Classification Compensation.

Organization

University of Wyoming

Primary Location

This field will automatically default to the United States. Please update the Primary Location to the city/town where the new position will be located. For example: Laramie.

In the Posting Description section, you will need to provide further details for all new positions not located on the main Laramie campus.

Job Shift

Day

Minimum Salary

This field will automatically populate based on the pay grade of the new position. Please note, these fields may not reflect accurately as we are still updating the system. For updated and current paygrade information email recruit@uwyo.edu or ccomp@uwyo.edu ​​​​​​

Maximum Salary

This field will automatically populate based on the pay grade of the new position. Please note, these fields may not reflect accurately as we are still updating the system. For updated and current paygrade information email recruit@uwyo.edu or ccomp@uwyo.edu

Exception to Posting

Use the drop-down arrow to select the appropriate option from the available menu. Please view the Benefited Exceptions to Posting webpage for descriptions. Please note, all Direct Hires are subject to approval.

Direct Hire/Exception to Posting Name and Email

If applicable, enter the name and email address of the direct hire.

Justification for Exception to Posting

If applicable, please explain why a direct hire is necessary for this new position and how it contributes to the department’s overall goals. If your justification is too long for this section, please include your justification as an attachment in the attachments section.

Requires Motor Vehicle Check

A Motor Vehicle Records (MVR) check is required for all employees operating university-owned vehicles for business purposes. Please view the UW Official Vehicle Policy for additional information.

Pay Basis

Benefited Yearly Rate

Pay Basis Amount

HR Recruiting recommends that you enter the department’s total budgeted salary for this new position.

Posted Salary Range

Class Comp has provided approval to advertise minimum salary to midpoint with the understanding that anything offered over second quartile requires additional approval before being offered to the successful candidate. Please note that the Posted Salary Range will be listed on the job announcement and visible to potential candidates. For updated and current paygrade information email recruit@uwyo.edu or ccomp@uwyo.edu. Please note that the Posted Salary Range will be listed on the job announcement and visible to potential candidates.

Funding Information

Enter the designated funding string for this new position. Please note that the funding information entered is for approval purposes only.

Schedule (Hours Per Week)

The total amount of hours the new position will work per week. If this is less than 40 hours/week you will first work with Class Comp as this is only allowable in rare circumstances.

Essential or On Call

Use the drop-down arrow to select the appropriate option from the available menu; otherwise, choose N/A.

An Essential Worker is an employee that must work during business closures to meet operational requirements. See the Employee Handbook for the essential employee definition.

An On-Call Worker is an employee that responds to operational requirements regardless of time and/or day. See the Employee Handbook for the essential employee definition.

Calendar Options

Use the drop-down arrow to select the appropriate option from the available menu. Please see the Payroll website for each calendar position.

E-195 work days/year

N-217 work days/year

P-220 work days/year

F-240 work days/year

Grant Funded

Use the drop-down arrow to select the appropriate option from the available menu. Grant funded employees are at will.

Travel

If applicable, please enter the percentage of business travel required for the new position. This field will reflect on your job advertisement.

Posting Length

Use the drop-down arrow to select the appropriate option from the available menu.

Standard

14-days: Non-Exempt positions

21-days: Exempt positions

30-days (minimum): Academic/Admin/Executive positions

Shortened

All requisitions must be posted for a minimum of 1 week. If you need a shortened posting period, please provide your preferred application date in the posting length comment box

Open Until Filled

7-days (minimum): Athletics

7-days (minimum): Internal

Search Firm

Select when the department has hired an external firm to conduct the job search.

Direct Hire

Select if this position will not be posted, and the Direct Hire/Exception to Positing information is completed above.

Shortened Posting Justification

If applicable, please explain why a shortened posting length is necessary for this new position and how it contributes to the department’s overall goals.

   Eligible for Sponsorship?

Use the drop-down arrow to select the appropriate option from the available menu:

No - select No if you are confident you do not wish to sponsor this position.

Please Review - select Please Review if you are unsure if the position qualifies for sponsorship.

Yes - select Yes if you are sure you want to sponsor this position. To qualify for sponsorship, the position must meet the following: 1) Must be considered a specialty occupation requiring a minimum of a bachelor's degree, 2) The salary must meet the prevailing wage threshold.

**Please note: if the position fails to meet either 1 or 2 of the criteria for sponsorship, an HR Talent Acquisition member will communicate that to you appropriately. 

Faculty Proposed Position Status

Use the drop-down arrow to select the appropriate option from the available menu. Please view the Academic Affairs UW Regulations webpage for additional information.

Internal Short Description

Please include a brief position description to grab an applicant’s attention (approx. 2-4 sentences).

Internal Description

This field will automatically populate a description template that will need to be updated. Please incorporate any specific information regarding your department and/or include further details for positions not located on the main Laramie campus. However, do not delete any existing verbiage within the description template.

Minimum Qualifications

Applicants must meet the minimum qualifications to be considered a candidate. Please note, Class Comp classifies the minimum qualifications for all staff and administrative positions. The minimum qualifications must align with Class Comp’s classification. All Academic minimum qualifications must align with UW Regulation 2-1.

Please note whether candidates with equivalent education and work experience will be considered. Most classified staff and some administrative positions can include equivalency language.

Desired Qualifications

Applicants do not have to meet the desired qualifications to be considered candidates. These can be used as additional screenings for candidates.

Required Materials

For example: resume/CV, cover letter, list of references, letters of recommendation, education transcripts, etc.

  Eligible for Sponsorship

Select the verbiage that aligns with your previous selection. If you are unsure whether this is eligible for sponsorship, you can leave this section as is and HR Recruiting will update it once we know whether the dept is able or willing to sponsor work authorization for the position.

Education and Experience

These fields will automatically populate based on the classification of the new position. Please do not delete any existing verbiage concerning degree level(s) and the number of years of experience, as these are predetermined.

However, please reiterate whether candidates with equivalent education and work experience will be considered.

Same Description for Internal and External

Please ensure this box is checked, as this will eliminate the need to rewrite the posting description for an external listing.

Minimum and Desired Qualifications are considered objective criteria within the posting description and are used to evaluate each applicant on the search Matrix. Please view the Matrix Instructions webpage for further information. 

Candidates that do not meet the Minimum Qualifications within the posting description should not be contacted for an interview.

Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Department

The field will default based on previous selections. Please confirm that the Department field is accurate.

Primary Work Location

The field will default based on previous selections. Please confirm that the Primary Work Location field is accurate.

   Select whether this is on-site, hybrid, or remote

Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

If you have any questions concerning the steps detailed in this guide, please contact HR Recruiting at recruit@uwyo.edu.