Benefited Job Requisition

Summary

The steps in this guide apply when a department begins the search process for a benefited position, including academic, administrative, classified, and executive, by creating a benefited job requisition in the Oracle Recruiting Center (ORC).

Body

This guide includes: 

 

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This guide details steps using HCM Recruiting Cloud Access.

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If you do not see the steps detailed within this guide, your HCM Recruiting Cloud Access Training is most likely incomplete. If you are a member of a Search Committee, please contact hr@uwyo.edu to have this training assigned.

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The steps in this guide apply when a department begins the search process for a benefited position, including academic, administrative, classified, and executive, by creating a benefited job requisition in the Oracle Recruiting Center (ORC).

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If an existing benefited position needs to be updated, please use the Position Change Request - DHR guide.

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If a department is refilling a benefited position while the incumbent is on Terminal Leave, and the business title and/or pay grade needs to be changed, please use the New Position Request - DHR to obtain a Terminal Leave Position Number.

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Before starting the steps in the Create a Benefited Job Requisition guide, please complete the New Position Request - DHR and wait until the WyoCloud HCM transaction has been fully approved to continue.

Step One

Essential Requisition Information

  • Before starting the Benefited Job Requisition, please have the following information available:

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Position Number

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Position Name

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Business Justification

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Name of the Hiring Manager

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Name of all Search Committee Members and Collaborator Type

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Job Details

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Job Posting Description

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Supporting Documentation

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Before starting the Benefited Job Requisition, you must have all the essential requisition information available. Please note that you cannot edit a job requisition once you have saved it within the Oracle Recruiting Center (ORC).

Step Two

My Team Navigation                                                            

  • After logging in to WyoCloud HCM, click on the My Team module tab in the top taskbar.
  • Click on the Hiring application.

Screenshot 1

Step Three

Create a Job Requisition

  • After you have clicked on the Hiring application, the Job Requisitions page will populate.
    • The Job Requisitions page will show all previously submitted job requisitions.
  • Click on +Add in the upper right-hand corner to create a new job requisition.

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  • After you have clicked on +Add, subsequent job requisition sections will populate, including:
  1. How
  2. Basic Info
  3. Hiring Team
  4. Requisition Structure
  5. Job Details
  6. Posting Description
  7. Offer Info
  8. Attachments
  9. Questionnaires

How

  • In the How section, please complete the following:

Requisition Type

Standard

Use

Position

Business Unit

UWYO

Position

Enter the position number/code. The system will search for the position as you type within the field. Click on the correct position name from the search results using the available drop-down menu.

  • Click on Continue when finished.

 

Screenshot 3

  • After you have clicked on Continue, an Information pop-up window will appear, informing you that the correct job requisition template has been chosen for the new position.
    • The contents will look like the screenshot below.
  • Click on Continue to proceed.

 

Screenshot 4

 

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.


Basic Info

  • In the Basic Info section, please complete the following:

Requisition Title

The field will default based on previous selections. Please confirm that the Requisition Title (position name) is accurate.

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HR Recruiting recommends that you include the department's name after the position to ensure potential candidates apply for the right job.

For example: Office Associate - Alumni Relations

(Position Name) - (Department Name)

Number of Openings

These fields will automatically populate to Limited and 1. Do not change these presets for benefited job requisitions.

Business Justification

Click on the drop-down arrow within the field to select the reason for the position from the available menu. For example: New Position.

Comments

Please provide a thorough explanation of the reason for the position.

  • Click on Continue when finished.

 

Screenshot 5

 

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.


Hiring Team

  • In the Hiring Team section, please complete the following:

Hiring Manager

The field will default to the person completing the job requisition. Please ensure that the Hiring Manager listed is the supervisor of the new position.

Recruiter

ORC Admin Contingent Worker

Add Collaborator Type

Use the drop-down arrow to select the appropriate Collaborator Type for each Search Committee Member from the available menu. Please use the Search Collaborator Types guide for descriptions.

  • Click on Continue when finished.

 

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Please complete the Add Collaborator Type steps for each Search Committee Member. For efficiency, click on the blue hyperlink under a collaborator to duplicate the role.

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All Search Committee Members will need HCM Recruiting Cloud Access.

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If a Search Committee Member does not see the steps detailed within this guide, their HCM Recruiting Cloud Access Training is most likely incomplete. Please contact hr@uwyo.edu to have this training assigned to the Search Committee Member.

Screenshot 6

 

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If the Hiring Manager listed is updated to the correct position supervisor, a Warning pop-up window will appear. The contents will look like the screenshot below.

  • Click on No

 

Screenshot 7

 

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.


Requisition Structure

  • In the Requisition Structure section, please complete the following:

Recruiting Type

The field will default based on previous selections. Please confirm that the Recruiting Type (job requisition template) field is accurate.

Organization

University of Wyoming

Primary Location

This field will automatically default to the United States. Please update the Primary Location to the city/town where the new position will be located. For example: Laramie.

In the Posting Description section, you will need to provide further details for all new positions not located on the main Laramie campus.

  • Click on Continue when finished.

 

Screenshot 8

 

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.


Job Details

  • In the Details section, please complete the following:
    • Please note that the fields within this section will differ based on the job requisition template chosen for the new position.

Job Shift

Day

Minimum Salary

This field will automatically populate based on the pay grade of the new position.

Maximum Salary

This field will automatically populate based on the pay grade of the new position.

Exception to Posting

Use the drop-down arrow to select the appropriate option from the available menu. Please view the Benefited Exceptions to Posting webpage for descriptions.

Direct Hire/Exception to Posting Name and Email

If applicable, enter the name and email address of the direct hire.

Justification for Exception to Posting

If applicable, please explain why a direct hire is necessary for this new position and how it contributes to the department’s overall goals.

Requires Motor Vehicle Check

A Motor Vehicle Records (MVR) check is required for all employees operating university-owned vehicles for business purposes. Please view the UW Official Vehicle Policy for additional information.

Pay Basis

Benefited Yearly Rate

Pay Basis Amount

HR Recruiting recommends that you enter the department’s total budgeted salary for this new position.

Posted Salary Range

HR Recruiting recommends that you enter the department’s total budgeted salary range for this new position. Please note that the Posted Salary Range will be listed on the job announcement and visible to potential candidates.

Funding Information

Enter the designated funding string for this new position. Please note that the funding information entered is for approval purposes only.

Official costing information is completed via the HCM Funding Form and included in the Attachments section.

Schedule (Hours Per Week)

The total amount of hours the new position will work per week.

Essential or On Call

Use the drop-down arrow to select the appropriate option from the available menu; otherwise, choose N/A.

An Essential Worker is an employee that must work during business closures to meet operational requirements.

An On-Call Worker is an employee that responds to operational requirements regardless of time and/or day.

Calendar Options

Use the drop-down arrow to select the appropriate option from the available menu.

E-195 work days/year

N-217 work days/year

P-220 work days/year

F-240 work days/year

  N/A

Grant Funded

Use the drop-down arrow to select the appropriate option from the available menu.

Travel

If applicable, please enter the percentage of business travel required for the new position.

Posting Length

Use the drop-down arrow to select the appropriate option from the available menu.

Standard

14-days: Non-Exempt positions

21-days: Exempt positions

30-days (minimum): Academic/Admin/Executive positions

Shortened

Open Until Filled

7-days (minimum): Athletics

7-days (minimum): Internal

Search Firm

Select when the department has hired an external firm to conduct the job search.

Direct Hire

Select if this position will not be posted, and the Direct Hire/Exception to Positing information is completed above.

Shortened Posting Justification

If applicable, please explain why a shortened posting length is necessary for this new position and how it contributes to the department’s overall goals.

  • Click on Continue at the bottom of the page when finished.

 

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Screenshot 10

 

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.


Job Details: Academic

  • If you are entering a benefited job requisition for an academic position, there will be an additional field in the Details section.

Faculty Proposed Position Status

Use the drop-down arrow to select the appropriate option from the available menu. Please view the Academic Affairs UW Regulations webpage for additional information.

Screenshot 11

 

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.


Job Posting Description

  • In the Posting Description section, please complete the following:

Internal Short Description

Please include a brief position description to grab an applicant’s attention (approx. 2-4 sentences).

Internal Description

This field will automatically populate a description template that will need to be updated. Please incorporate any specific information regarding your department and/or include further details for positions not located on the main Laramie campus. However, do not delete any existing verbiage within the description template.

Minimum Qualifications

Applicants must meet the minimum qualifications to be considered a candidate. Please clarify what fulfills the minimum qualifications. For example: 1 year of experience / 1 year of office-related experience / 1 year of customer service experience.

Please note whether candidates with equivalent education and work experience will be considered.

Desired Qualifications

Applicants do not have to meet the desired qualifications to be considered candidates.

Required Materials

For example: resume/CV, cover letter, list of references, letters of recommendation, education transcripts, etc.

Education and Experience

These fields will automatically populate based on the classification of the new position. Please do not delete any existing verbiage concerning degree level(s) and the number of years of experience, as these are predetermined.

However, please reiterate whether candidates with equivalent education and work experience will be considered.

Same Description for Internal and External

Please ensure this box is checked, as this will eliminate the need to rewrite the posting description for an external listing.

  • Click on Continue when finished.

 

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Minimum and Desired Qualifications are considered objective criteria within the posting description and are used to evaluate each applicant on the search Matrix. Please view the Matrix Instructions webpage for further information. 

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Candidates that do not meet the Minimum Qualifications within the posting description should not be contacted for an interview.

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.


Offer Info

  • In the Offer Info section, please complete the following:

Department

The field will default based on previous selections. Please confirm that the Department field is accurate.

Primary Work Location

The field will default based on previous selections. Please confirm that the Primary Work Location field is accurate.

  • Click on Continue when finished.

Screenshot 13

 

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.


Attachments

  • In the Attachments section, please include the following documents (attached materials are not visible to potential applicants in the posting description):
  1. HCM Funding Form
  2. If applicable, Direct Hire/Exception to Posting materials, including the department’s organizational chart, the candidate’s resume/CV, and other pertinent information that supports the direct hire.
  • Click on Continue when finished.

Screenshot 14

 

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.


Questionnaires

  • The fields in the Questionnaires section are automatically populated according to organizational standards (the content within the Internal and External Prescreening Questionnaires cannot be modified).
    • However, you may click on the drop-down arrow within the Add Question field to include a pre-approved question from the available menu.
    • Start typing a keyword in the box to find associated questions.
    • Please note that if you add a question to the internal questionnaire, you must include the same question in the external questionnaire (both the Internal and External Prescreening Questionnaires must be exact).

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  • After you have added a question, please check the Requires Response box.

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  • Disregard the Interview Questionnaire section.

 

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Step Four

Requisition Section Edits

  • Before you Save and Close the benefited job requisition, please take a moment to review the contents.
  • Click on Edit on the right-hand side of each section to confirm the accuracy of the information.

Screenshot 17

 

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Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Step Five

Save and Close

  • After you have confirmed that all the sections within the benefited job requisition are accurate, click on Save and Close in the upper right-hand corner.
  • HR Recruiting will now review the completed benefited job requisition.

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This completes the steps to create a benefited job requisition in the Oracle Recruiting Center (ORC) for a benefited position, including academic, administrative, classified, and executive.

 

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If you have any questions concerning the steps detailed in this guide, please contact HR Recruiting at recruit@uwyo.edu.

 

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Details

Details

Article ID: 129596
Created
Sat 3/6/21 5:26 PM
Modified
Mon 6/17/24 3:17 PM