New Position Request - DHR

This guide will cover new positions, including:

• Request a New Position

Step One

My Workforce                                                                          

• After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.

• Click on the arrow next to the My Workforce module.

• Click on the Request a New Position application.

Step Two

Request a New Position

• Once you have clicked on Request a New Position, subsequent position information sections will appear.
• In the When and Why section, please complete the following:
  • When does the new position start? It is best practice to select today’s date as the start date using the calendar icon on the right-hand side, so a requisition for the assignment can be generated from recruiting.
  • What’s the reason for this request? Select New Position from the drop-down menu on the right-hand side.

• Click on Continue, when finished.

• In the Position Details section, please complete the following:
  • Business Unit: UWYO automatically populates.
  • Name: Business Title of the new position.
  • Code: New
  • Department: This field will automatically default to the requestor’s current department. However, please ensure the correct department is listed.
  • Job: If the job type already exists, please use the drop-down menu to select the correct job type.
    • If available, please type the job code into the field for accuracy.
    • If the Job does not yet exist on campus, please type To Be Determined (job code: 8888).
  • Location and Grade: These fields will automatically populate based on the department and job selections. Therefore, please confirm that these fields are accurate.
    • Please note that the Location should remain the default location of the department selected.
• Click on Continue, when finished.

• In the Budget Details section, please complete the following:
  • Budget Amount: Enter the amount that is budgeted for the position. Please be sure to specify USD US Dollars in the adjacent box.
  • Is this position budgeted? Select Yes or No accordingly.
    • If No, please provide further details within the following Comments and Attachments section.
  • Funded from existing positions? If the position’s funding will be obtained by repurposing funds from existing position(s), select Yes.
    • Please provide further details within the following Comments and Attachments section.
  • Head Count and FTE: Both should be 1 for all full-time positions.
  • Type: Should be Single Incumbent for all full-time positions.
• Click on Continue, when finished.

• In the Comments and Attachments section, please include the following information:
  • Funding Account Information, including all funding sources for the position (GL and Grant).
    • Please note that Funding Account Information must be identical to the HCM Funding Form for all Terminal Leave requests.
  • Current Salary (if applicable).
  • Expected New Salary
  • Budgeted Salary
    • If the position is not currently budgeted, provide specific details on where funding will be allocated in addition to a general justification.
    • If the position’s funding will be obtained by repurposing funds from existing position(s), please provide further details, including the existing positions and the amount being repurposed.
• Please attach the required Position Description Questionnaire (PDQ) for all staff and administrative new position requests.

• Once all Comments and Attachments have been included, click on Submit in the upper right-hand corner.