Update Payment Methods for Direct Deposit

This guide will cover:

  • Adding additional payment methods for payroll.
  • Editing existing payment methods for payroll.
  • Payment methods are the options through which your pay check is provided (i.e.: direct deposit).

This guide details the steps for completing this process using Employee WyoCloud access.  Note: If you do not see the features described in this guide, your assigned WyoCloud training is likely incomplete.  This training is available within HCM under My Profile > Learning > Required Learning.

This guide covers payment methods for payroll/paychecks.  Be aware setting direct deposit for payroll ALSO sets the same account as default for expense reimbursements.  After payroll direct deposit is set up, you can add a different account within the expenses module if desired.  To adjust expense report payments, see the Expenses Direct Deposit Quick Reference Guide.


Navigating to the Payroll Payment Methods Page

  • Upon logging into WyoCloud from WyoWeb, navigate to My Profile using the Navigator bar in the upper left corner.

  • Click on My Profile to expand, then click on Pay.

  • The Pay page will appear. Select Payment Methods.


Adding Direct Deposit

The steps to adding a payment method depend on the type of payment desired. Direct deposit is UW’s preferred method for payment.  The following steps will focus on adding this type of payment.  If you would like to receive your pay check via a physical check, you will only need to add a Payment Method, skipping the bank account section. 

  • To add a bank account not currently listed, click Add to the right of Bank Accounts.

  • Enter Account Number, Account Type and Routing Number for bank account adding.

This information is generally found at the bottom of a check or deposit slip for the account (see directions at the top of the payment methods page).  However, some financial institutions use a different number at the bottom of deposit slips (i.e.: Wells Fargo, US Bank and Bank of the West).  Contact your financial institution if you are unsure you have the correct routing number.

  • Click Save.

After a bank account has been added, it MUST be set as a payment method in order for direct deposit to occur. 

  • After desired bank account has been added, click Add to the right of Payment Methods.

  • Enter a name for the payment method. This name should be something that allows you to easily identify which account is being used without seeing the account number (i.e.: bank name or primary account x bank).

  • Confirm Direct Deposit is selected in the Payment Type drop-down.
  • Indicate the percentage or dollar amount of each pay check you’d like to go into this account.
  • Select bank account previously entered from the Bank Account drop-down.

  • After all sections of payment method are completed, click Save.

  • You will be returned to the My Payment Methods screen where you can see a summary of all payment methods, including the newly added one.
  • By default the remaining portion of your paycheck will go to any existing payment methods. 


Adding a Check Payment Method

  • To add a check as a payment method, again click Add from the My Payment Methods page.
  • Add a name for this Payment Method.
  • Select Check from the Payment Type drop-down.  The additional fields will adjust for a check payment.
  • Adjust the percentage or dollar amount you’d like paid via check.
  • Click Save.


Making Edits to Existing Information

  • To make any edits to existing payment methods or bank accounts, click the pencil icon to the right of the payment method.
  • Click Save after editing any information.

This completes the process for adding/editing direct deposit/payment methods.

Note: If you elect to leave feedback on this article, this feedback is anonymous unless you click the log-in option in the upper right corner of the page and log-in with your UW credentials.  

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Article ID: 74202
Wed 3/20/19 3:01 PM
Mon 6/17/24 1:17 PM