This guide will cover:
- The steps to completing various assignment changes for employees within your Area of Responsibility.
- In WyoCloud many key transactions are classified as assignment changes, including assignment changes, working hour changes and position changes.
- See step three for a full list of assignment changes available to DHR.
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This guide details the steps for completing this process using Decentralized Human Resources Representative (DHR) WyoCloud access.
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Step One
- Upon logging into WyoCloud from WyoWeb, navigate to My Workforce using the Navigator bar in the upper left corner.
- First click My Workforce to expand, then select Person Management within the navigator.
Step Two
Locate the employee for whom the change is needed.
- The Person Management: Search page will display. Here you can search for all employees within your Area of Responsibility.
- To search, enter at least one of the fields marked with a double asterisk (**). Name or Person Number are recommended.
- To search for previous employees, check the Include terminated work relationships box and adjust the Effective As-of Date.
- Click Search.
- Once the desired employee is located, click their name from the search results.
- If the employee appears on the list multiple times, they have multiple assignments. Take care to ensure you select the correct assignment.
- After clicking on the employee’s name, the Person Management: Employment page will be displayed.
Step Three
- Select Edit, then Update.
- There are several assignment changes DHRs can process, some are only relevant for benefited or non-benefited employees. This chart outlines these actions:
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Action
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Benefited Employees?
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Non-Benefited Employees?
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Assignment Change
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Yes (flex work agreement, calendar change, worker category change)
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Yes (position change for HNBs and GAs, flex work agreement)
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End Assignment
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No
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Yes
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Termination
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Yes
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Yes
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Working Hours Change
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No (submit a Position Change Request)
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Yes
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- In the Update Employment pop up window, enter the following information:
- Effective Start Date: Enter when the assignment change should go into effect.
- Action: Select appropriate Action (see chart above).
- Action Reason: Select the most appropriate Action Reason.
- Click OK.
- The Assignment Details page will appear. Fill in only the information pertaining to the assignment change selected on previous page. Step four outlines common changes, be sure to continue onto step five to complete the process.
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Step four outlines an example of a common change, be sure to continue to step five to complete the process. See Employee Termination QRG for full details on ending an assignment.
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Step Four
Working Hours Change
You may need to update the working hours of non-benefited employees within your Area of Responsibility. Working hours are the total number of hours per week an individual is allocated to work.
- Select Working Hours Change as the Action.
- Towards the bottom of the Job Details section, update the Working Hours field.
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Note: Updating working hours does not change an individual’s salary, only their FTE. If a salary change is needed in correlation, follow the steps to Change Salary.
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Step Five
After all updates have been made for the specific type of assignment change, the following steps are required to complete the transaction.
- Click the Review button in the top right corner.
- Confirm all changes are accurately conveyed on the Edit Employment: Review page.
- Scroll to the bottom of the page and click the +plus sign under Comments to add a justification for the change.
- There is also a location to add relevant Attachments.
- Approvers of the change can also be reviewed at the bottom of the page.
- After adding comments and confirming all changes, click Submit in the upper right corner.
This completes the assignment change process.