Non-Benefited Job Requisition

recruiting hcm non-benefited

This guide includes:

Essential Requisition Information
My Team Navigation
Create a Job Requisition
Requisition Section Edits
Save and Close

	This guide details steps using HCM Recruiting Cloud Access.
	If you do not see the steps detailed within this guide, your HCM Recruiting Cloud Access Training is most likely incomplete. Please visit our hiring toolkit to find the link to the required hiring trainings. You will navigate to “Before you Begin”
	The steps in this guide apply when a department begins the search process for a non-benefited position, including hourly, monthly, and pooled, by creating a non-benefited job requisition in the Oracle Recruiting Center (ORC).
	Please do not use this guide for Graduate Assistants, Temporary Lecturers, and/or Work-Study positions. Quick Reference Guides (QRGs) for these respective hires can be found in the WyoCloud HCM Oracle Recruiting category.
	If an existing non-benefited position needs to be updated, please use the Position Change Request - DHR guide.

A Non-Benefited Job Requisition Training Recording is also available here

Step One

Essential Requisition Information

Before starting the Non-Benefited Job Requisition, please have the following information available:

	Position Number
	Position Name
	Business Justification
	Name of the Hiring Manager
	Name of all Search Committee Members and Collaborator Type
	Job Details
	Job Posting Description
	Supporting Documentation

	Before starting the Non-Benefited Job Requisition, you must have all the essential requisition information available. Please note that you cannot edit a job requisition once you have saved it within the Oracle Recruiting Center (ORC).

Step Two

My Team Navigation

After logging in to WyoCloud HCM, click on the My Team module tab in the top taskbar.
Click on the Hiring application.

Screenshot 1

Step Three

Create a Job Requisition

After you have clicked on the Hiring application, the Job Requisitions page will populate.
- The Job Requisitions page will show previously submitted job requisitions that are still active. To view requisitions that have been filled or closed, please select the “include inactive requisitions” filter.
Click on +Add in the upper right-hand corner to create a new job requisition.

Screenshot 2

After you have clicked on +Add, subsequent job requisition sections will populate, including:

How
Basic Info
Hiring Team
Requisition Structure
Job Details
Posting Description
Offer Info
Attachments
Questionnaires

How

In the How section, please complete the following:

Requisition Type	Standard
Use	Position
Business Unit	UWYO
Position	Enter the position number/code using one of the formulas below. The system will search for the position as you type within the field. Click on the correct position name from the search results using the available drop-down menu.
	Hourly Non-Benefited Position Numbers HN + 5-digit Department Code Example: HN24010 = Hourly Non-Benefited (HN), pooled position for Vending Services.
	Monthly Non-Benefited Position Numbers SN + 5-digit Department Code Example: SN14101 = Salary Non-Benefited (SN), pooled monthly position for Accounting/Finance.
	Please use the Determining Non-Benefited Position Numbers webpage for assistance.
	Use the Chart of Accounts Organization webpage to locate UW Department Codes.
	If creating a job requisition for a pooled position monthly, please confirm that the exempt position fulfills the Fair Labor Standards Act (FLSA) regulations. Please be prepared to work closely with HR Recruiting as Salaried non-benefited positions are rare.

	If you have any questions, please contact HR Recruiting at recruit@uwyo.edu.

Click on Continue when finished.

Screenshot 3

After you have clicked on Continue, an Information pop-up window will appear, informing you that the correct job requisition template has been chosen for the new position.
- The contents will look like the screenshot below.
Click again on Continue to proceed.

Screenshot 4

	Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Basic Info

In the Basic Info section, please complete the following:

Requisition Title	The field will default based on previous selections. Please add the position title after “Hourly Pooled”

	HR Recruiting recommends that you include the department's name after the position to ensure potential candidates apply for the right job. Example: Monthly Pooled - WY Conservation Corps (Position Name) - (Department Name)

Number of Openings	These fields will automatically populate to Limited and 1 (number of positions available). If necessary, click on the drop-down arrow within the field to update according to the number of employees you will be hiring for this position. Example: Unlimited
Business Justification	Click on the drop-down arrow within the field to select the reason for the position from the available menu. Example: New Position.
Comments	Please provide a brief explanation of the reason for the position. If your candidate will be working outside of Laramie, Wyoming please provide the city and state they will be performing the duties of the position in the comment box.

Click on Continue when finished.

	Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Hiring Team

In the Hiring Team section, please complete the following:

Hiring Manager	The field will default to the person completing the job requisition. Please ensure that the Hiring Manager listed is the supervisor of the new position.
Recruiter	ORC Admin Contingent Worker
Add Collaborator Type	Use the drop-down arrow to select the appropriate Collaborator Type for each Search Committee Member from the available menu.
	Start by typing the name of the Search Committee Member in the appropriate field. The system will search for the person as you type within the field. Click on the correct name from the search results using the available drop-down menu.
	Please use the Search Collaborator Types guide for descriptions.

	Please complete the Add Collaborator Type steps for each Search Committee Member. For efficiency, click on the blue hyperlink under a collaborator to duplicate the role.
	All Search Committee Members will need HCM Recruiting Cloud Access. This access is provided through required training. Please click here and navigate to the section titled “Before you Begin” you will find links to the training modules there.
	If a Search Committee Member does not see the steps detailed within this guide, their HCM Recruiting Cloud Access Training is most likely incomplete. This access is provided through required training. Please click here and navigate to the section titled “Before you Begin” you will find links to the training modules there.

Click on Continue only when finished.

Screenshot 7

	If the Hiring Manager listed is updated to the correct position supervisor, a Warning pop-up window may appear. The contents will look like the screenshot below.

Always click on No.

Screenshot 8

	Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Requisition Structure

In the Requisition Structure section, please complete the following:

Recruiting Type	The field will default based on previous selections. Please confirm that the Recruiting Type (job requisition template) field is accurate.
Primary Location	This field will automatically default to the United States. Please update the Primary Location to the city/town where the new position will be located. Example: Laramie.
Primary Location	In the Posting Description section, you will need to provide further details for all new positions not located on the main Laramie campus.

Click on Continue when finished.

Screenshot 9

	Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Job Details

In the Details section, please complete the following:
- Please note that the fields within this section will differ based on the job requisition template chosen for the new position.

Job Shift	Use the drop-down arrow to select the appropriate option from the available menu.
	Day
	Evening
	Night
	On Call
Direct Hire	Select Yes/No.
Direct Hire/Exception to Posting Name and Email	If applicable, enter the name and email address of the direct hire.
Requires Background Check	A Background Check is required for all employees in positions with specific job responsibilities. Please view the UW Employee Background Check Policy for additional information.
Requires Motor Vehicle Check	A Motor Vehicle Records (MVR) check is required for all employees operating university-owned vehicles for business purposes. Please view the UW Official Vehicle Policy for additional information.
Pay Basis	Use the drop-down arrow to select the appropriate option for the new position below.
	Non-Benefited Monthly Rate
	Non-Benefited Hourly Rate
Pay Basis Amount	Provide the hourly rate of pay here, this will not be advertised.
Posted Salary Range	Provide the hourly rate of pay or the hourly rate of pay range here. This will be advertised to candidates.
Funding Information	Enter the designated funding string for this new position. Please note that the funding information entered is for approval purposes only.
Schedule (Hours Per Week)	The total amount of hours the new position will work per week, but no more than 19.5 hours/week for non-full time students and no more than 29.5 hours/week for full time students.
Student Position	Select Yes/No.
Student Position	The position will be posted to “Handshake” in addition to our jobsite.

Click on Continue when finished.

Screenshot 10

	Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Job Posting Description

In the Posting Description section, please complete the following:

Short Description for Internal Candidates	Please include a brief position description to grab an applicant’s attention (approx. 2-4 sentences).
Description for Internal Candidates	This field will automatically populate a description template that will need to be updated. Please complete the following sections below.
Job Title	Enter accordingly.
Job Purpose	Enter accordingly.
Essential Duties/Responsibilities	Enter accordingly.
Supplemental Functions	If applicable, enter accordingly.
Competencies	Enter accordingly. View UW Competencies here.
Remote Work Eligibility	Please indicate the work arrangement capabilities of this new position.
	Work On Campus Only
	Remote Work and/or Flexible Work Schedule. If remote flexible, please provide the city and state that the candidate will be located while performing duties of the position in the comments box in the Basic Info section.
Minimum Qualifications	Applicants must meet the minimum qualifications to be considered a candidate. Please clarify what fulfills the minimum qualifications. Example: 1 year of experience / 1 year of office-related experience / 1 year of customer service experience.
Minimum Qualifications	Please note whether candidates with equivalent education and work experience will be considered.
Desired Qualifications	Applicants do not have to meet the desired qualifications to be considered candidates.
Required Materials	Examples: resume/CV, cover letter, list of references, letters of recommendation, education transcripts, etc.
Hiring Statement	The Hiring Statement is automatically populated according to organizational standards (the content cannot be modified).
About Laramie	Please incorporate any specific information regarding your department and/or include further details for positions not located on the main Laramie campus within this section. However, do not delete any existing verbiage.
Same Description for Internal and External	Please ensure this box is checked, as this will eliminate the need to rewrite the posting description for an external listing.

Click on Continue when finished.

	Candidates that do not meet the Minimum Qualifications within the posting description should not be contacted for an interview. Direct hires must meet the Minimum Qualifications.

Screenshot 11

	Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Offer Info

In the Offer Info section, please complete the following:

Department	The field will default based on previous selections. Please confirm that the Department field is accurate.
Primary Work Location	The field will default based on previous selections. Please confirm that the Primary Work Location field is accurate.
Workplace	Select whether this position will be on-site, remote, or hybrid

Click on Continue when finished.

	Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Attachments

In the Attachments section, please include any attachments or documentation you would like to include to your requisition. If you do not have any attachments, please click continue (attached materials are not visible to potential applicants in the posting description):
Click on Continue when finished.

	Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Questionnaires

The fields in the Questionnaires section are automatically populated according to organizational standards (the content within the Internal and External Prescreening Questionnaires cannot be modified).
- However, you may click on the drop-down arrow within the Add Question field to include a pre-approved question from the available menu.
- Start typing a keyword in the box to find associated questions.
- Please note that if you add a question to the internal questionnaire, you must include the same question in the external questionnaire (both the Internal and External Prescreening Questionnaires must be exact).

Screenshot 14

After you have added a question, please check the Requires Response box.

Screenshot 15

Disregard the Interview Questionnaires section.

	Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Step Four

Requisition Section Edits

Before you Save and Close the non-benefited job requisition, please take a moment to review the contents.
Click on Edit on the right-hand side of each section to confirm the accuracy of the information.

Screenshot 16

	Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.

Step Five

Save and Close

After you have confirmed that all the sections within the non-benefited job requisition are accurate, click on Save and Close in the upper right-hand corner.
HR Recruiting will now review the completed non-benefited job requisition.
After approvals, the new position will be posted, and an email notification with the application link will be sent to the the hiring manager, hiring manager assistant, and/or DHR.

Screenshot 17

	If you have any questions concerning the steps detailed in this guide, please contact HR Recruiting at recruit@uwyo.edu.

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