This guide includes:
This guide details steps using HCM Recruiting Cloud Access.
If you do not see the steps detailed within this guide, your HCM Recruiting Cloud Access Training is most likely incomplete. If you are a member of a Search Committee, please contact hr@uwyo.edu to have this training assigned.
The steps in this guide apply when a department begins the search process for a non-benefited position, including hourly, monthly, and pooled, by creating a non-benefited job requisition in the Oracle Recruiting Center (ORC).
Please do not use this guide for Graduate Assistants, Temporary Lecturers, and/or Work-Study positions. Quick Reference Guides (QRGs) for these respective hires can be found in the WyoCloud HCM Oracle Recruiting category.
If an existing non-benefited position needs to be updated, please use the Position Change Request - DHR guide.
Position Number
Position Name
Business Justification
Name of the Hiring Manager
Name of all Search Committee Members and Collaborator Type
Job Details
Job Posting Description
Supporting Documentation
Before starting the Non-Benefited Job Requisition, you must have all the essential requisition information available. Please note that you cannot edit a job requisition once you have saved it within the Oracle Recruiting Center (ORC).
Requisition Type
Standard
Use
Position
Business Unit
UWYO
Enter the position number/code using one of the formulas below. The system will search for the position as you type within the field. Click on the correct position name from the search results using the available drop-down menu.
Hourly Non-Benefited Position Numbers
HN + 5-digit Department Code
Example: HN24010 = Hourly Non-Benefited (HN), pooled position for Vending Services.
Monthly Non-Benefited Position Numbers
SN + 5-digit Department Code
Example: SN14101 = Salary Non-Benefited (SN), pooled monthly position for Accounting/Finance.
Please use the Determining Non-Benefited Position Numbers webpage for assistance.
Use the Chart of Accounts Organization webpage to locate UW Department Codes.
If creating a job requisition for a pooled position monthly, please confirm that the exempt position fulfills the Fair Labor Standards Act (FLSA) regulations.
If you have any questions, please contact HR Recruiting at recruit@uwyo.edu.
Please note that once you have clicked on Save and Close, you cannot edit any job requisition information.
Requisition Title
The field will default based on previous selections. Please confirm that the Requisition Title (position name) is accurate.
HR Recruiting recommends that you include the department's name after the position to ensure potential candidates apply for the right job.
Example: Pooled Position Monthly - WY Conservation Corps
(Position Name) - (Department Name)
Number of Openings
These fields will automatically populate to Limited and 1 (number of positions available). If necessary, click on the drop-down arrow within the field to update according to the number of employees you will be hiring for this position. Example: Unlimited
Click on the drop-down arrow within the field to select the reason for the position from the available menu. Example: New Position.
Comments
Please provide a brief explanation of the reason for the position.
Hiring Manager
The field will default to the person completing the job requisition. Please ensure that the Hiring Manager listed is the supervisor of the new position.
Recruiter
ORC Admin Contingent Worker
Add Collaborator Type
Use the drop-down arrow to select the appropriate Collaborator Type for each Search Committee Member from the available menu.
Start by typing the name of the Search Committee Member in the appropriate field. The system will search for the person as you type within the field. Click on the correct name from the search results using the available drop-down menu.
Please use the Search Collaborator Types guide for descriptions.
Please complete the Add Collaborator Type steps for each Search Committee Member. For efficiency, click on the blue hyperlink under a collaborator to duplicate the role.
All Search Committee Members will need HCM Recruiting Cloud Access.
If a Search Committee Member does not see the steps detailed within this guide, their HCM Recruiting Cloud Access Training is most likely incomplete. Please contact hr@uwyo.edu to have this training assigned to the Search Committee Member.
If the Hiring Manager listed is updated to the correct position supervisor, a Warning pop-up window will appear. The contents will look like the screenshot below.
Recruiting Type
The field will default based on previous selections. Please confirm that the Recruiting Type (job requisition template) field is accurate.
Organization
University of Wyoming
Primary Location
This field will automatically default to the United States. Please update the Primary Location to the city/town where the new position will be located. Example: Laramie.
In the Posting Description section, you will need to provide further details for all new positions not located on the main Laramie campus.
Job Shift
Use the drop-down arrow to select the appropriate option from the available menu.
Day
Evening
Night
On Call
Direct Hire
Select Yes/No.
Direct Hire/Exception to Posting Name and Email
If applicable, enter the name and email address of the direct hire.
Requires Background Check
A Background Check is required for all employees in positions with specific job responsibilities. Please view the UW Employee Background Check Policy for additional information.
Requires Motor Vehicle Check
A Motor Vehicle Records (MVR) check is required for all employees operating university-owned vehicles for business purposes. Please view the UW Official Vehicle Policy for additional information.
Pay Basis
Use the drop-down arrow to select the appropriate option for the new position below.
Non-Benefited Monthly Rate
Non-Benefited Hourly Rate
Pay Basis Amount
HR Recruiting recommends that you enter the department’s total budgeted salary for this new position.
Posted Salary Range
HR Recruiting recommends that you enter the department’s total budgeted salary range for this new position. Please note that the Posted Salary Range will be listed on the job announcement and visible to potential candidates.
Funding Information
Enter the designated funding string for this new position. Please note that the funding information entered is for approval purposes only.
Official costing information is completed via the HCM Funding Form and included in the Attachments section.
Schedule (Hours Per Week)
The total amount of hours the new position will work per week, but no more than 20.
Student Position
If yes, only full-time students are eligible for the new position.
Short Description for Internal Candidates
Please include a brief position description to grab an applicant’s attention (approx. 2-4 sentences).
Description for Internal Candidates
This field will automatically populate a description template that will need to be updated. Please complete the following sections below.
Job Title
Enter accordingly.
Job Purpose
Essential Duties/Responsibilities
Supplemental Functions
If applicable, enter accordingly.
Competencies
Remote Work Eligibility
Please indicate the work arrangement capabilities of this new position.
Work On Campus Only
Remote Work and/or Flexible Work Schedule
Minimum Qualifications
Applicants must meet the minimum qualifications to be considered a candidate. Please clarify what fulfills the minimum qualifications. Example: 1 year of experience / 1 year of office-related experience / 1 year of customer service experience.
Please note whether candidates with equivalent education and work experience will be considered.
Desired Qualifications
Applicants do not have to meet the desired qualifications to be considered candidates.
Required Materials
Examples: resume/CV, cover letter, list of references, letters of recommendation, education transcripts, etc.
Hiring Statement
The Hiring Statement is automatically populated according to organizational standards (the content cannot be modified).
About Laramie
Please incorporate any specific information regarding your department and/or include further details for positions not located on the main Laramie campus within this section. However, do not delete any existing verbiage.
Same Description for Internal and External
Please ensure this box is checked, as this will eliminate the need to rewrite the posting description for an external listing.
Candidates that do not meet the Minimum Qualifications within the posting description should not be contacted for an interview. Direct hires must meet the Minimum Qualifications.
Department
The field will default based on previous selections. Please confirm that the Department field is accurate.
Primary Work Location
The field will default based on previous selections. Please confirm that the Primary Work Location field is accurate.
This completes the steps to create a non-benefited job requisition in the Oracle Recruiting Center (ORC) for hourly, monthly, and pooled positions.
If you have any questions concerning the steps detailed in this guide, please contact HR Recruiting at recruit@uwyo.edu.