HCM Time Entry

This guide includes: 

 

Access Icon

This guide details steps using WyoCloud HCM Employee Access.

Training Icon

If you do not see the steps detailed within this guide, your WyoCloud HCM Basic Access Training is most likely incomplete. You can locate the assignment in WyoCloud HCM under My Profile > Learning > Required Training.

Info Icon

The steps in this guide illustrate how to create an employee timecard, enter working hours, and correct saved time entries in the Time and Absences application.

Caution Icon

All Salaried Benefited Non-Exempt, and Hourly Non-Benefited employees are responsible for entering their working hours in WyoCloud HCM. Working hours must be entered before Payroll Deadlines. Please visit the UW Payroll Services website for the current fiscal year Time Entry Deadlines.

Stop Icon

Hourly Non-Benefited employees whose working hours are not entered AND approved by their direct supervisor before Payroll Deadlines will not receive a paycheck for the pay period. The paycheck will be delayed until working hours have been entered AND approved during a following pay period.

Payroll Icon

If you have any questions, please contact UW Payroll at Payroll1@uwyo.edu.

Step One

Time and Absences Application                                                                   

  • After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.

Screenshot 1

 

  • Click on the drop-down arrow next to the My Profile module.

Screenshot 2

 

  • Click on the Time and Absences application.

Screenshot 3

Step Two

My Time Cards

  • After you have clicked on the Time and Absences application, select My Time Cards.

Screenshot 4

 

  • After clicking My Time Cards, the Existing Time Cards page will populate.
    • The last five saved timecards will be displayed.
    • To view older timecards, click on the drop-down arrow to select another date range.
  • Click on a timecard period to enter or view working hours.

Screenshot 5

Step Three

Enter Working Hours

  • If you need to start a new timecard for the current pay period, click on +Add.

Screenshot 6

 

  • After clicking +Add, the Add Time Card page will populate.
  • In the Date field, click on the calendar icon to select the first Sunday for the week you are creating a timecard.
    • For example, if you need to enter working hours for Wednesday, March 1st, 2023, you will select Sunday, February 26th, 2023, as the first Sunday.

Screenshot 7

 

  • Click on +Add in the Entries section.

Screenshot 8

 

  • Additional fields will populate according to your employee classification.
  • Use the drop-down arrow within each field to select the appropriate value from the available menu.

Screenshot 9

 

  • In the Assignment Number field, you might have several different numbers to choose from. These numbers represent the various positions in which you are currently employed at the university.
    • For example, an Hourly Non-Benefited employee could have two part-time positions on campus, one at Dining Services and the other at Half Acre.
  • Select the correct Assignment Number (position) that corresponds to the working hours you are entering.

Screenshot 10

 

  • After selecting an Assignment Number, the Department Name corresponding to the position will automatically populate.

Screenshot 11

 

  • In the Time Reporting Code field, select the correct code that relates to the working hours you are entering.
    • Hourly Non- Benefited employees select Hourly Hours.
    • Salaried Non-Exempt employees select Regular Hours.
  • Please check with your direct supervisor for any questions concerning Time Reporting Codes.

Screenshot 12

Screenshot 13

 

  • In the Select Dates field, click on the calendar icon to choose the date(s) for the working hours you are entering.

Screenshot 14

 

  • Click on each date to select multiple days with the same Assignment Number, Time Reporting Code, and Quantity (hours) simultaneously.
    • For example, four days were selected: Monday, February 27th, Tuesday, February 28th, Wednesday, March 1st, and Thursday, March 2nd.
  • When finished, click outside of the calendar to close.

Screenshot 15

 

  • In the Quantity field, enter the number of hours that you worked.
    • Remember, if you enter work hours for multiple days, the Quantity (hours) must be the same for each day.
    • For example, four days were selected with 4 hours worked each day.

Screenshot 16

 

  • When finished, click on OK.

Screenshot 17

 

  • After clicking OK, the system will calculate your Reporting Hours.
    • For example, four days were selected at 4 hours worked each day = 16 Reporting Hours.

Screenshot 18

Step Four

Time Entry Corrections

  • If you need to correct a time entry, click on the Saved timecard period that corresponds to the entry.

Screenshot 19

 

  • Click on the pencil icon on the right-hand side of the time entry that needs to be corrected.
    • For example, on Tuesday, February 28th, 3.5 hours were worked instead of 4 hours.

Screenshot 20

 

  • In the Quantity field, erase the current value and enter the correct work hours.
  • When finished, click on OK.
    • Or, if you did not work at all that day, delete the time entry.

Screenshot 21

Screenshot 22

 

  • After clicking OK, the system will re-calculate your Reporting Hours.
    • For example, 0.5 work hours were subtracted from Tuesday, February 28th = 15.50 Reporting Hours.

Screenshot 23

Step Five

Save and Close

  • After entering all your work hours for the timecard period, click on the drop-down arrow on the Actions button in the upper right-hand corner and select Save and Close from the available menu.
  • DON’T CLICK ON SUBMIT!
  • Save and Close is the last step.

Screenshot 24

 

 

 

This completes the steps to create an employee timecard, enter working hours, and correct saved time entries in the Time and Absences application.

 

 

Payroll Icon

If you have any questions, please contact UW Payroll at Payroll1@uwyo.edu.

WyoCloud HCM Logo

Was this helpful?
0 reviews
Print Article

Details

Article ID: 74208
Created
Wed 3/20/19 3:57 PM
Modified
Mon 6/17/24 1:17 PM