Rejected Transaction - Benefited Position

This guide includes:


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This guide details steps using WyoCloud HCM Payroll Costing Access.

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If you do not see the steps in this guide, your WyoCloud HCM Payroll Costing Access Training is most likely incomplete. If you are a Cost Center Approver or DHR, please contact to have this training assigned.

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The steps in this guide apply when addressing a rejected payroll costing transaction for a Benefited Position.

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Payroll costing updates for all benefited positions must adhere to UW Payroll Deadlines. Please view the Payroll Services website for current UW Payroll Deadlines.

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If you have any questions, please contact UW Payroll at

Step One

Costing Info Email

  • You will receive a notification of a rejected costing transaction in your UW email.
    • The contents will look like the screenshot below.

Screenshot 1


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After you receive the email notification of the rejected costing transaction, log into WyoCloud HCM with your UW credentials to continue the steps.

Step Two

Costing Application Navigation

  • After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.

Screenshot 2


  • Click on the arrow next to the My Workforce module.

Screenshot 3


  • Click on the Costing application.

Screenshot 4

Step Three

My Costing

  • Please ensure you are on the My Costing tab within the application.
    • The My Costing tab will show all previously submitted costing and its status.

Screenshot 5


  • Identify the rejected payroll costing transaction in the Status column.
  • Click on the Costing ID to review the transaction.

Screenshot 6


  • The Costing ID will provide transaction details.
    • Please ensure you are reviewing the rejected payroll costing transaction by double-checking the Status field at the top of the page.

Screenshot 7


  • After assessing the rejected payroll costing transaction details, please review any specific concerns in the Comments section at the bottom of the page.
  • To initiate changes, click on Revise.
    • Please note that only the initial transaction generator will have access to the Revise button.

Screenshot 8

Step Four

Revise Costing Transaction

  • Identify the rejected line items.
    • For this example, the October costing line will need to be deleted.
  • To delete the October costing line, click on the X on the right-hand side of the line item.
  • If October needed to be corrected instead of deleted, you would click on the pencil to Edit the line item.

Screenshot 9

Screenshot 10


  • Please review all payroll costing transaction changes for accuracy.
    • If necessary, click on Add Note to clarify any costing transaction details.
  • Click on Save at the bottom of the page when finished.

Screenshot 11

Step Five

Submit Costing Revisions

  • The Status field at the top of the page will indicate: Not Submitted.

Screenshot 12


  • Therefore, you must click on Submit at the bottom of the page to finalize the payroll costing transaction changes.

Screenshot 13


  • A pop-up window will appear for you to confirm the transaction.
  • Click on OK to route the transaction to the Cost Center Approver for the identified organization/department.
  • If multiple organizations/departments were included in the payroll costing line, the transaction will route to all the Cost Center Approvers tied to the identified organizations/departments appropriately.

Screenshot 14



This completes the steps to address a rejected payroll costing transaction for a Benefited Position.



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If you have any questions, please contact UW Payroll at

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Article ID: 144998
Mon 3/27/23 10:18 AM
Tue 3/28/23 3:09 PM