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This guide includes:
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This guide details steps using WyoCloud HCM Payroll Costing Access.
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If you do not see the steps in this guide, your WyoCloud HCM Payroll Costing Access Training is most likely incomplete. If you are a Cost Center Approver or DHR, please contact hr@uwyo.edu to have this training assigned.
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The steps in this guide apply when addressing a rejected payroll costing transaction for a Benefited Position.
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Payroll costing updates for all benefited positions must adhere to UW Payroll Deadlines. Please view the Payroll Services website for current UW Payroll Deadlines.
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If you have any questions, please contact UW Payroll at payroll1@uwyo.edu.
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Costing Info Email
- You will receive a notification of a rejected costing transaction in your UW email.
- The contents will look like the screenshot below.
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After you receive the email notification of the rejected costing transaction, log into WyoCloud HCM with your UW credentials to continue the steps.
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Costing Application Navigation
- After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.
- Click on the arrow next to the My Workforce module.
- Click on the Costing application.
My Costing
- Please ensure you are on the My Costing tab within the application.
- The My Costing tab will show all previously submitted costing and its status.
- Identify the rejected payroll costing transaction in the Status column.
- Click on the Costing ID to review the transaction.
- The Costing ID will provide transaction details.
- Please ensure you are reviewing the rejected payroll costing transaction by double-checking the Status field at the top of the page.
- After assessing the rejected payroll costing transaction details, please review any specific concerns in the Comments section at the bottom of the page.
- To initiate changes, click on Revise.
- Please note that only the initial transaction generator will have access to the Revise button.
Revise Costing Transaction
- Identify the rejected line items.
- For this example, the October costing line will need to be deleted.
- To delete the October costing line, click on the X on the right-hand side of the line item.
- If October needed to be corrected instead of deleted, you would click on the pencil to Edit the line item.
- Please review all payroll costing transaction changes for accuracy.
- If necessary, click on Add Note to clarify any costing transaction details.
- Click on Save at the bottom of the page when finished.
Submit Costing Revisions
- The Status field at the top of the page will indicate: Not Submitted.
- Therefore, you must click on Submit at the bottom of the page to finalize the payroll costing transaction changes.
- A pop-up window will appear for you to confirm the transaction.
- Click on OK to route the transaction to the Cost Center Approver for the identified organization/department.
- If multiple organizations/departments were included in the payroll costing line, the transaction will route to all the Cost Center Approvers tied to the identified organizations/departments appropriately.
This completes the steps to address a rejected payroll costing transaction for a Benefited Position.
