Costing Update - Benefited Position

hcm benefited costing

	This guide details steps using WyoCloud HCM Payroll Costing Access.
	If you do not see the steps in this guide, your WyoCloud HCM Payroll Costing Access Training is most likely incomplete. If you are a Cost Center Approver or DHR, please contact hr@uwyo.edu to have this training assigned.
	The steps in this guide apply when current and/or future payroll costing for a Benefited Position needs to be updated.
	Payroll costing updates for all benefited positions must adhere to UW Payroll Deadlines. Please view the Payroll Services website for current UW Payroll Deadlines.
	If an incumbent (employee) is being transferred to a temporary position number while on terminal leave, they must be transferred to that number before any position funding is updated. Use the New Position Request - DHR guide.
	Please use the Costing Corrections - Benefited Position guide when payroll costing has already been disbursed to the employee.

Step One

After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.

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Please ensure you are on the New Costing tab within the application.
- The New Costing tab will show all previously submitted costing and its status.
Click on Create Costing.

The New Costing Type Selection window will appear; select Position Costing.

Enter the Position Number in the Position Code box. The system will search for the position as you type within the field
- Click on the correct position number from the search results using the available drop-down menu.
After you have selected the correct position number, the fields on the page will populate with the incumbent’s (employee’s) current assignment and costing information.
Review any important costing notes within the designated section.
Click on Add New Costing.

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Enter the Effective Start Date for the new payroll costing.
Please select if the payroll costing will be funded via a Project (grant) by toggling between Yes/No in the appropriate field.
- Additional fields will populate based on your response.
The system will search for existing funding sources as you type within each field.
- Tab over to the following field once the correct information is listed.
When finished, click on Save.

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Enter the Effective Start Date for the new payroll costing.
Please select if the payroll costing will be funded via a Project (grant) by toggling between Yes/No in the appropriate field.
- Additional fields will populate based on your response.
The system will search for existing funding sources as you type within each field.
- Tab over to the following field once the correct information is listed.
When finished, click on Save And Create Another.
An Action Processed pop-up window will appear; click on the X in the corner to close.
Enter additional payroll costing details until 100% of the funding has been appropriately allocated.
- Dates will default to what was entered on the first costing row. Dates cannot be changed.
After 100% of the payroll costing has been appropriately allocated, click on Save to finish.

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Load the Project (grant) with the earliest end date first.
An Effective End Date must be entered with a 4-digit year.
After selecting the correct Project (grant), the Organization field will automatically populate.
In the Expenditure Type field, click on the drop-down arrow and select the appropriate option from the available menu.
The Task field will default to 1. Please do not change.

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After payroll costing information has been reviewed for accuracy, click on Save.
- If necessary, use the icons on the right-hand side to add (+), edit (pencil), or delete (x) any incorrect costing row information.

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Click on Add Note to enter any important details regarding this payroll costing.
Click on Apply after you have entered your notes.
When finished, click on Submit.

A pop-up window will appear for you to confirm the transaction.
Click on OK to route the transaction to the Cost Center Approver for the identified organization/department.
If multiple organizations/departments were included in the payroll costing line, the transaction will route to all the Cost Center Approvers tied to the identified organizations/departments appropriately.

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This completes the steps to update current and/or future payroll costing for an existing Benefited Position.

	If you have any questions, please contact UW Payroll at payroll1@uwyo.edu.

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