This guide outlines the finalization process for a Graduate Assistant (GA) direct hire that culminates with a job offer in the Oracle Recruiting Center (ORC).
Please see the GA Hire Checklist/Guidelines for thorough procedural instructions.
The School of Graduate Education decides the start dates for all Graduate Assistants (GAs).
International candidates must be in the U.S. to be formally hired as a Graduate Assistant (GA).
If you have any job offer questions, please contact HR Recruiting at recruit@uwyo.edu.
If you have any Graduate Assistant (GA) questions, please contact the School of Graduate Education at GradEd@uwyo.edu.
After the intended candidate has completed the job application via the exclusive application link emailed from HR Recruiting, the automatic procedures listed below are initiated to finalize the Graduate Assistant (GA) direct hire.
Banner integration verifies the candidate’s W# and student status.
Academic Affairs reviews the candidate’s eligibility for a Graduate Assistant (GA) position.
If approved, HR Recruiting electronically extends and accepts the job offer on behalf of the intended candidate.
HR Recruiting conducts the University of Wyoming’s formal candidate background check.
After successful completion, the hire will be submitted for HR processing.
Welcome Email is sent to the candidate’s non-UW email address from HR Recruiting.
The candidate must follow the email instructions to be officially hired as a Graduate Assistant (GA).
Hiring Managers and Hiring Manager Assistants should not progress the candidate in WyoCloud HCM at any point during the automated procedures listed above.
Graduate Assistants (GAs) are not allowed to start working before their official start date. Start dates are firm and cannot be changed.
However, Hiring Managers and Hiring Manager Assistants can use the steps in the below guide to review the candidate’s application details and monitor the progress of the direct hire.
This guide details steps using HCM Recruiting Cloud Access.
If you do not see the steps detailed within this guide, your HCM Recruiting Cloud Access Training is most likely incomplete. If you are a member of a Search Committee, please contact hr@uwyo.edu to have the training assigned.
If you have any questions, please contact HR Recruiting at recruit@uwyo.edu.
If the Banner integration is complete, Academic Affairs Review, Under Review-Academic Affairs, will be listed in the Status column.
Academic Affairs will now review the candidate’s eligibility for a Graduate Assistant (GA) position.
If Academic Affairs has approved the candidate’s eligibility for a Graduate Assistant (GA) position, Offer, to be Created will be listed in the Status column.
HR Recruiting will now create a job offer in the Oracle Recruiting Center (ORC).
Finalize Hire
After HR Recruiting has created the job offer in the Oracle Recruiting Center (ORC), the automatic procedures listed below are initiated to finalize the Graduate Assistant (GA) direct hire.
HR Recruiting electronically extends and accepts the job offer on behalf of the intended candidate.
This completes the finalization process for a Graduate Assistant (GA) direct hire that culminates with a job offer in the Oracle Recruiting Center (ORC).