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This guide includes:
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This guide outlines the finalization process for a Graduate Assistant (GA) direct hire that culminates with a job offer in the Oracle Recruiting Center (ORC).
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Please see the GA Hire Checklist/Guidelines for thorough procedural instructions.
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The School of Graduate Education decides the start dates for all Graduate Assistants (GAs).
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International candidates must be in the U.S. to be formally hired as a Graduate Assistant (GA).
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If you have any job offer questions, please contact HR Recruiting at recruit@uwyo.edu.
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If you have any Graduate Assistant (GA) questions, please contact the School of Graduate Education at GradEd@uwyo.edu.
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Banner integration verifies the candidate’s W# and student status.
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Academic Affairs reviews the candidate’s eligibility for a Graduate Assistant (GA) position.
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If approved, HR Recruiting electronically extends and accepts the job offer on behalf of the intended candidate.
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HR Recruiting conducts the University of Wyoming’s formal candidate background check.
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After successful completion, the hire will be submitted for HR processing.
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Welcome Email is sent to the candidate’s non-UW email address from HR Recruiting.
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The candidate must follow the email instructions to be officially hired as a Graduate Assistant (GA).
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Hiring Managers and Hiring Manager Assistants should not progress the candidate in WyoCloud HCM at any point during the automated procedures listed above.
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Graduate Assistants (GAs) are not allowed to start working before their official start date. Start dates are firm and cannot be changed.
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However, Hiring Managers and Hiring Manager Assistants can use the steps in the below guide to review the candidate’s application details and monitor the progress of the direct hire.
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This guide details steps using HCM Recruiting Cloud Access.
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If you do not see the steps detailed within this guide, your HCM Recruiting Cloud Access Training is most likely incomplete. If you are a member of a Search Committee, please contact hr@uwyo.edu to have the training assigned.
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My Team Navigation
- After logging in to WyoCloud HCM, click on the My Team module tab in the top taskbar.
- Click on the Hiring application.
Candidate Applications
- After you have clicked on the Hiring application, the Job Requisitions page will populate.
- The Job Requisitions page will show all previously submitted job requisitions.
- Click on Applications on the right-hand side of the Graduate Assistant (GA) position to view candidate applications.
- The Job Applications page will show all applicants for the Graduate Assistant (GA) position.
- If the job application is complete, GA New, GA Eligibility to be Verified will be listed in the Status column.
- Click on the candidate's name to review their job application.
Application Details
- After you have clicked on the candidate's name, the Application Details page will populate.
- In the middle of the page, different job application sections will need to be reviewed.
- On the left-hand side is a navigation menu that supplies further applicant information.
- Click on the drop-down arrow on the right-hand side to review a job application section.
- Click on Questions in the left-hand navigation menu to review federal prescreening disclosures.
- Please note that Search Committee Members cannot dismiss an applicant from the search process based on their federal prescreening disclosures.
Academic Affairs Review
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If the Banner integration is complete, Academic Affairs Review, Under Review-Academic Affairs, will be listed in the Status column.
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Academic Affairs will now review the candidate’s eligibility for a Graduate Assistant (GA) position.
Create Job Offer
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If Academic Affairs has approved the candidate’s eligibility for a Graduate Assistant (GA) position, Offer, to be Created will be listed in the Status column.
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HR Recruiting will now create a job offer in the Oracle Recruiting Center (ORC).
Finalize Hire
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HR Recruiting electronically extends and accepts the job offer on behalf of the intended candidate.
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HR Recruiting conducts the University of Wyoming’s formal candidate background check.
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After successful completion, the hire will be submitted for HR processing.
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Welcome Email is sent to the candidate’s non-UW email address from HR Recruiting.
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The candidate must follow the email instructions to be officially hired as a Graduate Assistant (GA).
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Graduate Assistants (GAs) are not allowed to start working before their official start date. Start dates are firm and cannot be changed.
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This completes the finalization process for a Graduate Assistant (GA) direct hire that culminates with a job offer in the Oracle Recruiting Center (ORC).
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If you have any job offer questions, please contact HR Recruiting at recruit@uwyo.edu.
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If you have any Graduate Assistant (GA) questions, please contact the School of Graduate Education at GradEd@uwyo.edu.
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