This guide details steps using HCM Recruiting Cloud Access.
If you do not see the steps detailed within this guide, your HCM Recruiting Cloud Access Training is most likely incomplete. If you are a member of a Search Committee, please contact hr@uwyo.edu to have the training assigned.
The steps in this guide apply when a department begins a Temporary Lecturer direct hire by creating a job requisition in the Oracle Recruiting Center (ORC).
Please do not use this guide for Graduate Assistant (GA) positions. Quick Reference Guides (QRGs) for Graduate Assistant (GA) hires are in the WyoCloud HCM Oracle Recruiting category.
Academic Affairs decides the start dates for all Temporary Lecturers.
If you have any questions, please contact HR Recruiting at recruit@uwyo.edu.
Position Number/Code - Contact area DHR or Business Manager if unknown.
Name of the Hiring Manager - position supervisor
Name of all Search Committee Members and Collaborator Type
Job Details
Legal First and Last Name of Candidate, plus non-UW email address
Funding String - HCM Funding Form
Job Posting Description
Before starting the Temporary Lecturer Job Requisition, you must have all the essential information accessible. Please note that you cannot edit a job requisition once it has been saved in the Oracle Recruiting Center (ORC).
Requisition Type
Standard
Use
Position
Business Unit
UWYO
Enter the position number/code using the formula below. The system will search for the position as you type within the field. Click on the correct position code from the search results using the available drop-down menu.
TL + 5-digit Department Code
Example: TL17012 = Temporary Lecturer for Kinesiology/Health.
For assistance, please use the Determining Non-Benefited Position Numbers webpage.
Department Codes are found on the Chart of Accounts: Organization webpage.
Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
Requisition Title
Temporary Lecturer
For clarity, HR Recruiting recommends that you include the department’s name after the position.
Example: Temporary Lecturer - Botany
(Position Name) - (Department Name)
Number of Openings
Limited, and 1.
Hiring Manager
The field will default to the person completing the job requisition. Please ensure the Hiring Manager listed is the supervisor of the new position.
Recruiter
ORC Admin Contingent Worker
Add Collaborator Type
Use the drop-down arrow to select the appropriate Collaborator Type for each Search Committee Member from the available menu.
Start by typing the name of the Search Committee Member in the right box. The system will search for the person as you type within the field. Click on the correct name from the search results using the available drop-down menu.
Please use the Search Collaborator Types guide for descriptions.
Please complete the Add Collaborator Type steps for each Search Committee Member. For expediency, click on the blue hyperlink under a collaborator to duplicate the role.
All Search Committee Members will need HCM Recruiting Cloud Access.
If a Search Committee Member does not see the steps detailed within this guide, their HCM Recruiting Cloud Access Training is most likely incomplete. Please contact hr@uwyo.edu to have the training assigned.
If the Hiring Manager field is updated to the correct position supervisor, a Warning pop-up window will appear. Click on No.
Recruiting Type
Primary Location
The field will default to the United States. Please update the Primary Location to the city/town where the new position will be located.
Example: Laramie
Direct Hire
Yes
Direct Hire/Exception to Posting Name and Email
Enter the legal first and last name, plus a non-UW email address of the candidate.
Period of Hire
Use the drop-down arrow to select the appropriate option below from the available menu.
Academic Year
Fall Semester
Spring Semester
Summer Semester
J-Term
Requires Motor Vehicle Check
No. Unless the position will be operating a university-owned vehicle for business purposes.
Pay Basis
Temporary Lecturer Total Period
Pay Basis Amount
Enter the total budgeted salary for the Temporary Lecturer for the entire hire period.
Credit Hours
Enter the total number of credit hours the Temporary Lecturer will instruct.
Courses to be Taught
Please include the individual course information below, separated by a semicolon, for each class the new position will teach.
Course Prefix; Course Title; Section; Credits; Semester/Year
Example:
NURS 4640; Health Disparities; Section 41; 2 Credits; Fall 2021
NURS 4645; Population Health; Section 40; 2 Credits; Spring 2022
Funding Information
Enter the designated funding string for the new position.
Short Description for Internal Candidates
N/A
Description for Internal Candidates
A Temporary Lecturer template will automatically populate within the field. Please update the following information.
Job Purpose
Copy/Paste Courses to be Taught
Essential Duties and Responsibilities
Enter accordingly.
Remote Work Eligibility
Select the work arrangement capabilities from the available options below.
Work On Campus Only
Remote Work and/or Flexible Work Schedule
Minimum Qualifications
Select one of the qualification guidelines below, and then delete the other two from the posting description.
Education: Master's degree in a related discipline
Experience: N/A
Education: Master's degree in any discipline, and
Experience: 18 graduate credit hours in the related discipline
Education: Bachelor's degree in any discipline, and
Experience: Experience in the related field deemed appropriate by the department
Other requirements: Enter accordingly.
Desired Qualifications
Required Materials
Hiring Statement
About Laramie
Same Posting Description for Internal and External Candidates
Ensure the box is checked.
Department
The field will default based on earlier selections. Please confirm the Department is correct.
Primary Work Location
The field will default based on earlier selections. Please confirm the Primary Work Location is correct.
An organizational template will automatically populate in the Questionnaires section.
Do not change or add any content to the Internal and/or External Prescreening Questionnaires.
After HR Recruiting has reviewed the Temporary Lecturer Job Requisition, the automatic procedures listed below are initiated to begin the Temporary Lecturer direct hire.
HR Recruiting starts the WyoCloud HCM approval workflow process.
Designated Appointing Authorities receive an email notification, which alerts them of the pending approval transaction in their WyoCloud HCM Worklist.
If approved, HR Recruiting will send an exclusive application link to the intended candidate, Hiring Manager, and Hiring Manager Assistant.
The candidate must click on the link and complete the job application for the direct hire to continue.
For expediency, the candidate can omit the application upload requirements (cover letter, CV/resume, and references).
This completes the steps to begin a Temporary Lecturer direct hire by creating a job requisition in the Oracle Recruiting Center (ORC).