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This guide includes:
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This guide details steps using HCM Recruiting Cloud Access.
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If you do not see the steps detailed within this guide, your HCM Recruiting Cloud Access Training is most likely incomplete. If you are a member of a Search Committee, please contact hr@uwyo.edu to have the training assigned.
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The steps in this guide apply when a department begins a Temporary Lecturer direct hire by creating a job requisition in the Oracle Recruiting Center (ORC).
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Please do not use this guide for Graduate Assistant (GA) positions. Quick Reference Guides (QRGs) for Graduate Assistant (GA) hires are in the WyoCloud HCM Oracle Recruiting category.
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Academic Affairs decides the start dates for all Temporary Lecturers.
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If you have any questions, please contact HR Recruiting at recruit@uwyo.edu.
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Essential Information
- Before starting the Temporary Lecturer Job Requisition, please have the following information accessible:
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Position Number/Code - Contact area DHR or Business Manager if unknown.
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Name of the Hiring Manager - position supervisor
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Name of all Search Committee Members and Collaborator Type
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Job Details
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Legal First and Last Name of Candidate, plus non-UW email address
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Funding String - HCM Funding Form
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Job Posting Description
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Before starting the Temporary Lecturer Job Requisition, you must have all the essential information accessible. Please note that you cannot edit a job requisition once it has been saved in the Oracle Recruiting Center (ORC).
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My Team Navigation
- After logging in to WyoCloud HCM, click on the My Team module tab in the top taskbar.
- Click on the Hiring application.
Create a Job Requisition
- After you have clicked on the Hiring application, the Job Requisitions page will populate.
- The Job Requisitions page will show all previously submitted job requisitions.
- Click on +Add in the upper right-hand corner to create a new job requisition.
- After you have clicked on +Add, subsequent job requisition sections will populate, including:
- How
- Basic Info
- Hiring Team
- Requisition Structure
- Job Details
- Posting Description
- Offer Info
- Attachments
- Questionnaires
- In the How section, please complete the following:
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Requisition Type
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Standard
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Use
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Position
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Business Unit
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UWYO
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Position
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Enter the position number/code using the formula below. The system will search for the position as you type within the field. Click on the correct position code from the search results using the available drop-down menu.
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TL + 5-digit Department Code
Example: TL17012 = Temporary Lecturer for Kinesiology/Health.
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For assistance, please use the Determining Non-Benefited Position Numbers webpage.
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Department Codes are found on the Chart of Accounts: Organization webpage.
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- Click on Continue when finished.
- After you have clicked on Continue, an Information pop-up window will appear at the top of the page, saying the correct requisition template was selected.
- Click again on Continue to proceed.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Basic Info section, please complete the following:
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Requisition Title
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Temporary Lecturer
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For clarity, HR Recruiting recommends that you include the department’s name after the position.
Example: Temporary Lecturer - Botany
(Position Name) - (Department Name)
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Number of Openings
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Limited, and 1.
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- Click on Continue when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Hiring Team section, please complete the following:
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Hiring Manager
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The field will default to the person completing the job requisition. Please ensure the Hiring Manager listed is the supervisor of the new position.
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Recruiter
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ORC Admin Contingent Worker
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Add Collaborator Type
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Use the drop-down arrow to select the appropriate Collaborator Type for each Search Committee Member from the available menu.
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Start by typing the name of the Search Committee Member in the right box. The system will search for the person as you type within the field. Click on the correct name from the search results using the available drop-down menu.
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Please use the Search Collaborator Types guide for descriptions.
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Please complete the Add Collaborator Type steps for each Search Committee Member. For expediency, click on the blue hyperlink under a collaborator to duplicate the role.
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All Search Committee Members will need HCM Recruiting Cloud Access.
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If a Search Committee Member does not see the steps detailed within this guide, their HCM Recruiting Cloud Access Training is most likely incomplete. Please contact hr@uwyo.edu to have the training assigned.
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- Click on Continue only when finished.
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If the Hiring Manager field is updated to the correct position supervisor, a Warning pop-up window will appear. Click on No.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Requisition Structure section, please complete the following:
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Recruiting Type
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Temporary Lecturer
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Primary Location
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The field will default to the United States. Please update the Primary Location to the city/town where the new position will be located.
Example: Laramie
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- Click on Continue when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Details section, please complete the following:
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Direct Hire
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Yes
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Direct Hire/Exception to Posting Name and Email
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Enter the legal first and last name, plus a non-UW email address of the candidate.
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Period of Hire
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Use the drop-down arrow to select the appropriate option below from the available menu.
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Academic Year
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Fall Semester
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Spring Semester
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Summer Semester
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J-Term
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Requires Motor Vehicle Check
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No. Unless the position will be operating a university-owned vehicle for business purposes.
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Pay Basis
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Temporary Lecturer Total Period
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Pay Basis Amount
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Enter the total budgeted salary for the Temporary Lecturer for the entire hire period.
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Credit Hours
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Enter the total number of credit hours the Temporary Lecturer will instruct.
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Courses to be Taught
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Please include the individual course information below, separated by a semicolon, for each class the new position will teach.
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Course Prefix; Course Title; Section; Credits; Semester/Year
Example:
NURS 4640; Health Disparities; Section 41; 2 Credits; Fall 2021
NURS 4645; Population Health; Section 40; 2 Credits; Spring 2022
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Funding Information
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Enter the designated funding string for the new position.
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- Click on Continue when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Posting Description section, please complete the following:
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Short Description for Internal Candidates
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N/A
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Description for Internal Candidates
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A Temporary Lecturer template will automatically populate within the field. Please update the following information.
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Job Purpose
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Copy/Paste Courses to be Taught
Example:
NURS 4640; Health Disparities; Section 41; 2 Credits; Fall 2021
NURS 4645; Population Health; Section 40; 2 Credits; Spring 2022
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Essential Duties and Responsibilities
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Enter accordingly.
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Remote Work Eligibility
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Select the work arrangement capabilities from the available options below.
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Work On Campus Only
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Remote Work and/or Flexible Work Schedule
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Minimum Qualifications
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Select one of the qualification guidelines below, and then delete the other two from the posting description.
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Education: Master's degree in a related discipline
Experience: N/A
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Education: Master's degree in any discipline, and
Experience: 18 graduate credit hours in the related discipline
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Education: Bachelor's degree in any discipline, and
Experience: Experience in the related field deemed appropriate by the department
Other requirements: Enter accordingly.
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Desired Qualifications
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N/A
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Required Materials
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N/A
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Hiring Statement
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N/A
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About Laramie
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N/A
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Same Posting Description for Internal and External Candidates
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Ensure the box is checked.
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- Click on Continue only when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Offer Info section, please complete the following:
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Department
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The field will default based on earlier selections. Please confirm the Department is correct.
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Primary Work Location
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The field will default based on earlier selections. Please confirm the Primary Work Location is correct.
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- Click on Continue when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Attachments section, no uploads are required.
- Click on Continue to proceed.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- Disregard the Interview Questionnaires.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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Section Edits
- Before you Save and Close the Temporary Lecturer Job Requisition, please review the contents.
- Click on Edit on the right-hand side of each section to confirm the details are complete and correct.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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Save and Close
- After you have reviewed and confirmed that all the information within the Temporary Lecturer Job Requisition is correct, click on Save and Close in the upper right-hand corner.
- The Oracle Recruiting Center (ORC) will not allow any further edits.
- HR Recruiting will now evaluate the job requisition.
Email Notifications
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HR Recruiting starts the WyoCloud HCM approval workflow process.
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Designated Appointing Authorities receive an email notification, which alerts them of the pending approval transaction in their WyoCloud HCM Worklist.
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If approved, HR Recruiting will send an exclusive application link to the intended candidate, Hiring Manager, and Hiring Manager Assistant.
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The candidate must click on the link and complete the job application for the direct hire to continue.
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For expediency, the candidate can omit the application upload requirements (cover letter, CV/resume, and references).
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This completes the steps to begin a Temporary Lecturer direct hire by creating a job requisition in the Oracle Recruiting Center (ORC).
