This guide will cover:
This guide details the steps for completing this process using Supervisor/Manager WyoCloud access.
If multiple funding sources are being used, a separate compensation must be entered for each funding source. For example, if supplemental pay is being funded from two funding sources, a compensation for the amount from each funding source must be entered.
In order for a compensation addition or change to be reflected on a payroll, it must be entered AND fully approved by the payroll deadline for that pay period. The full list of payroll deadlines can be found on the payroll website.
If the compensation award is not fully approved or is submitted after the monthly Payroll deadline, it will be rejected and you will need to resubmit the transaction using next month’s date.
See the Appendix for descriptions of each Plan and Options available as well as if additional documentation is required.
UW currently has several compensation plans available. Below is an outline of both the plans and options currently available.
Plan
Option
Description
All Employees
Award
Given either from a nomination or competition for excellent service. (i.e.: Ellbogen GA Award, Ellbogen Teaching Award, Outstanding Staff Award)
Award – Gross Up
Same as Award except the amount indicated is the NET amount the employee is to receive instead of gross amount.
Honorarium
From the Latin word honorary meaning gift. An honorarium is a gift of a small amount of money. (i.e.: a faculty member may receive an honorarium for giving a speech for an organization.)
Honorarium – Gross Up
Same as Honorarium except the amount indicated is the NET amount the employee is to receive instead of gross amount.
Athletic Supplemental Pay
Incentive Pay
One-time payment for items such as tennis lessons, bowl games, or GPA incentive.
Incentive Pay – Recurring
Monthly payments for items such as Guaranteed Annual Compensation.
Benefited Academic Year Supplemental Pay
Grant Funded Supplemental Pay – AY Faculty
Extra compensation paid from Project (Grant) funding for Internal Funded Research.
Grant Funded Supplemental Pay – Gross up
Same as Grant Funded Supplemental Pay – AY Faculty, except the amount indicated is the NET amount the employee is to receive instead of gross amount.
Grant Funded Supplemental Pay External Funded Research
Extra compensation paid from Project (Grant) funding for External Funded Research.
Grant Funded Supplemental Pay for Outreach Instruction
Extra compensation paid from Project (Grant) funding for Outreach Instruction.
Supplemental Pay – AY Faculty
Extra compensation paid from Non-Project (Grant) funding for Internal Funded Research.
Supplemental Pay – Gross Up
Same as Supplemental Pay – AY Faculty, except the amount indicated is the NET amount the employee is to receive instead of gross amount.
Supplemental Pay External Funded Research
Extra compensation paid from Non-Project (Grant) funding for External Funded Research.
Supplemental Pay for Outreach Instruction
Extra compensation paid from Non-Project (Grant) funding for Outreach Instruction.
Benefited Employee Supplemental Pay
Car Allowance
Extra compensation for the purchase and maintenance of a personal vehicle in lieu of an employer provided vehicle.
Housing Allowance
Extra compensation for personal housing in lieu of employer provided housing.
Supplemental Pay
One time compensation for work that is in addition to the employee’s regular duties. (i.e.: pay for teaching classes or performing other professional duties). Requires a written exception request from the employee’s supervisor, approved by the employee’s vice president which justifies the request and verifies that all conditions of UW Regulation 5-2 are met.
Benefited Employee Supplemental Pay (cont.)
Supplemental Pay Recurring
Extra compensation for work that is in addition to the employee’s regular duties. (i.e.: pay for teaching classes or performing other professional duties). Requires a written exception request from the employee’s supervisor, approved by the employee’s vice president which justifies the request and verifies that all conditions of UW Regulation 5-2 are met.
Temporary Increase
One-time payment. See Temporary Increase chart for additional details.
Temporary Increase Recurring
Payment for more than one month. See Temporary Increase chart for additional details.
Mobile Communication Device
Mobile Communication Device – Recurring
Extra compensation to cover business use and one-time purchase of a personally owned device and service contract, in the form of a taxable Mobile Communication Device (MCD) allowance, for employees whose job duties include the frequent need for an MCD. Requires appropriate MCD form be attached.
Physician Support
Physician Support Payment
Extra compensation to offset student loans for Family Residency Physicians.
Temporary Increase Details:
Definition
Temporary Increase Classified
An Appointing Authority may, upon written notification to Human Resources, temporarily assign an employee the duties of a different position of a higher pay grade vacated by reason of an incumbent’s extended leave or termination. Such assignments may be made for a period not to exceed one year. An employee temporarily assigned for less than thirty (30) calendar days duration shall receive no change in pay. Additionally, an employee temporarily assigned duties of the same or lesser pay grade shall receive no change in pay. If the temporary assignment exceeds thirty (30) calendar days, and if the pay grade for the classification of the temporary assignment is higher than the grade of the employee’s regular position, the employee’s salary may be temporarily increased not to exceed the same relative percentage above minimum currently held by the incumbent or up to the pay grade matrix midpoint of the new pay grade. In no case will the temporary pay be below the minimum or above the maximum of the pay grade for the classification which the employee is temporarily assuming duties.
Temporary Increase Faculty
A temporary increase in salary rate may be recommended for a faculty member or a University officer designated to perform the duties and responsibilities of a faculty member or University officer to be absent for two months or mor but less than two (2) years or to temporarily fill a vacant position. Temporary increases for a faculty member or a University officer for up to four (4) months maybe authorized by the President upon the recommendation of the cognizant vice president. Temporary increase for a faculty member and a University officer for a period in excess of four (4) months require authorization from the Trustees of the University.
If you have any questions about these different awards, please contact the Payroll or HR Compensation department.