This guide will cover individual compensation types, including:
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This guide details steps using WyoCloud Manager Access. If you do not see the features outlined in this guide, your WyoCloud Manager Access Training is most likely incomplete. Please enroll in the specialization in WyoCloud Learning.
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If multiple funding sources are being used, a separate individual compensation transaction must be entered for each funding source. For example, if supplemental pay is being funded from two different funding sources, two individual compensation transactions must be submitted.
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For individual compensation to be reflected on the next payroll, it must be entered and fully approved by the payroll deadline. Please see the Payroll Services webpage for the full list of payroll deadlines.
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If the individual compensation is not fully approved or is submitted after the payroll deadline, it will be rejected, and you will need to resubmit the transaction before the following payroll deadline.
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Step One
My Team
- After logging in to WyoCloud, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.
- Click on the arrow next to the My Team module.
- Click on the My Team application.
Step Two
Workers
- Once in the My Team application, you will see all your Workers (direct reports) listed on the Overview page.
- Click on the three dots on the right-hand side of the employee whom you would like to add/change their individual compensation.
- Select Individual Compensation from the drop-down menu.
- Please note that you might need to scroll within the drop-down menu to locate the selection.
Additional Compensation
- Once you have clicked on Individual Compensation, subsequent compensation information sections will appear.
- In Additional Compensation, any forms of compensation the employee is currently receiving will be displayed within the section.
- Click on +Add to include an additional compensation.
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Please see the Compensation Plans and Options Appendix at the end of this guide for a description of each individual compensation category and if supplemental information and/or documentation are required.
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- Once you have clicked on +Add, a subsequent Additional Compensation section will appear.
- In this section, select the appropriate breakdown of Plans and Options from the drop-down menus.
- Additional fields will automatically populate based on your selections.
- These fields will depend on how you initially categorized the individual compensation, with two exceptions:
- Start Date: The start date will automatically default to the current date.
- However, the start date can be adjusted to a future date only.
- Must ensure that the start date fits the correct pay period, hourly pay periods available on payroll website, for monthly individual comps do not use the current date if the payroll deadline for the current month has passed.
- Any amount of individual compensation that is retroactive from a previous month should be submitted as a non-recurring transaction for the current month.
- Amount: Enter the amount of the additional individual compensation.
- Please note that if the award is recurring, the amount will be disbursed monthly.
- If you are selecting a recurring amount, two additional options appear:
- Ongoing Checkbox: This option is automatically checked by default for transactions that apply.
- If left checked, individual compensation payments will be disbursed each month indefinitely.
- Please uncheck this box if the award payment has a defined end date.
- End Date: If the ongoing option is unchecked, a field will appear where an end date for the payment can be entered.
- Please complete the additional field accordingly.
- Click on OK, when finished.
- Please ensure that the new Additional Compensation information is correct.
- If correct, click on Continue.
Comments and Attachments
- In the Comments section, please include the following information:
- Costing String
- Justification for the Additional Compensation.
- Start Date
- Supplemental Information, if required.
- In the Attachments section, please click on the hyperlink to upload required documentation.
- Once all Comments and Attachments have been included, click on Submit in the upper right-hand corner.
Edit or Discontinue Individual Compensation
- In the Additional Compensation section, click on the pencil icon on the right-hand side of the individual compensation that you would like to edit or discontinue.
- To edit the date, click on the calendar icon within the Start Date field to select a new compensation date.
- To edit the compensation amount, please enter the revised total in the Amount field.
- Please ensure that the revised Additional Compensation information is correct.
- If correct, click on OK.
- To change an individual compensation's end date or to discontinue, click on the calendar icon within the End Date field to select a revised date.
- Please ensure that the revised Additional Compensation information is correct.
- If correct, click on OK.
- If there is currently no End Date, you will need to uncheck the Ongoing box under End Date.
- Once the box is unchecked, click on the calendar icon within the End Date field to select a revised date to change or discontinue an individual compensation.
- Please ensure that the revised Additional Compensation information is correct.
- If correct, click on OK.
- Please ensure that the revised Additional Compensation information is correct.
- If correct, click on Continue.
- In the Comments section, please include the following information:
- Justification for the Additional Compensation, Change or Discontinuation of Individual Compensation
- Supplemental Information, if required.
- In the Attachments section, please click on the hyperlink to upload required documentation i.e. award letter, honorarium form, funding form etc.
- A funding form signed by the cost center approval must be attached to each transaction.
- Once all Comments and Attachments have been included, click on Submit in the upper right-hand corner.