This guide includes:
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This guide details steps using WyoCloud HCM Payroll Costing Access.
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If you do not see the steps in this guide, your WyoCloud HCM Payroll Costing Access Training is most likely incomplete. Training can be found in WyoCloud at My Profile > Learning & Development. Search for ‘Payroll Costing’ in the Learning Catalog.
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The steps in this guide apply when payroll costing corrections and/or updates for Benefited Positions or Assignment Level Costing require approval. This guide includes two procedural options: A) Costing Info Email and B) Costing Application Navigation.
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Payroll costing corrections or updates for all benefited positions and assignment level costing must adhere to UW Payroll Deadlines. Please view the Payroll Services website for current UW Payroll Deadlines.
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If you have any questions, please contact UW Payroll at payroll1@uwyo.edu or School of Graduate Education at GradEd@uwyo.edu for GAs.
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Option A
Costing Info Email
- You will receive a notification of a pending costing approval in your UW email.
- The contents will look like the screenshot below.
- After reviewing the costing correction or the costing update details for accuracy, please click on Approve or Reject within the email.
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After you click on Approve or Reject within the email, you must complete the process in WyoCloud HCM. A subsequent web browser will appear. Log in with your UW credentials to continue the steps.
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Confirm Payroll Costing
- After logging in to WyoCloud HCM, you will be directed to the Payroll Costing page.
- Please confirm the accuracy of the costing Status.
- Click on Save when finished.
This completes the steps to approve/reject payroll costing corrections and/or updates for a Benefited Positions and Assignment Level Costing.
Option B
Costing Application Navigation
- After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.
- Click on the arrow next to the My Workforce module.
- Click on the Costing application.
My Costing
- Please ensure you are on the My Costing tab within the application.
- The My Costing tab will show all previously submitted costing and its status.
- Identify payroll costing awaiting your approval in the Workflow Status column.
- Click on the Costing ID to review the transaction.
- The Costing ID will provide transaction details, including transaction type, identified at the top of the page: 'Costing Correction' or 'Costing' for updates.
Approve/Reject Payroll Costing
- Please review the Costing Correction or Costing Update details for accuracy.
- If necessary, click on Add Note to clarify any costing transaction details.
- Click on Approve or Reject when finished.
- A pop-up window will appear for you to confirm the transaction.
- Click on OK to route the transaction to the next Cost Center Approver, if applicable, for the identified organization/department.
- If multiple organizations/departments were included in the payroll costing line, the transaction will route to all the Cost Center Approvers tied to the identified organizations/departments appropriately.
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If you approved a costing ticket for a Graduate Assistant (GA), please do not change any information for the GA in WyoCloud until the payroll costing transaction is fully approved. If any information is changed, including position and/or manager, the system will error, and the transaction will become stuck.
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This completes the steps to approve/reject payroll costing corrections and/or updates for a Benefited Position and Assignment Level Costing.