Costing Approval - Benefited Position

This guide includes:

 

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This guide details steps using WyoCloud HCM Payroll Costing Access.

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If you do not see the steps in this guide, your WyoCloud HCM Payroll Costing Access Training is most likely incomplete. If you are a Cost Center Approver or DHR, please contact hr@uwyo.edu to have this training assigned.

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The steps in this guide apply when payroll costing corrections and/or updates for a Benefited Position require approval. This guide includes two procedural options: A) Costing Info Email and B) Costing Application Navigation.

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Payroll costing corrections or updates for all benefited positions must adhere to UW Payroll Deadlines. Please view the Payroll Services website for current UW Payroll Deadlines.

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If you have any questions, please contact UW Payroll at payroll1@uwyo.edu.

Step One

Option A

Costing Info Email

  • You will receive a notification of a pending costing approval in your UW email.
    • The contents will look like the screenshot below.
  • After reviewing the costing correction or the costing update details for accuracy, please click on Approve or Reject within the email.

Screenshot 1

 

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After you click on Approve or Reject within the email, you must complete the process in WyoCloud HCM. A subsequent web browser will appear. Log in with your UW credentials to continue the steps.

Step Two

Confirm Payroll Costing

  • After logging in to WyoCloud HCM, you will be directed to the Payroll Costing page.
  • Please confirm the accuracy of the costing Status.
  • Click on Save when finished.

Screenshot 2

 

 

This completes the steps to approve/reject payroll costing corrections and/or updates for a Benefited Position.

Step Three

Option B

Costing Application Navigation

  • After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.

Screenshot 3

 

  • Click on the arrow next to the My Workforce module.

Screenshot 4

 

  • Click on the Costing application.

Screenshot 5

Step Four

My Costing

  • Please ensure you are on the My Costing tab within the application.
    • The My Costing tab will show all previously submitted costing and its status.

Screenshot 6

 

  • Identify payroll costing awaiting your approval in the Workflow Status column.

Screenshot 7

 

  • Click on the Costing ID to review the transaction.

Screenshot 8

 

  • The Costing ID will provide transaction details, including transaction type, identified at the top of the page: Costing Correction or Costing Update.

Screenshot 9

Step Five

Approve/Reject Payroll Costing

  • Please review the Costing Correction or Costing Update details for accuracy.
    • If necessary, click on Add Note to clarify any costing transaction details.
  • Click on Approve or Reject when finished.

Screenshot 11

 

  • A pop-up window will appear for you to confirm the transaction.
  • Click on OK to route the transaction to the next Cost Center Approver, if applicable, for the identified organization/department.
  • If multiple organizations/departments were included in the payroll costing line, the transaction will route to all the Cost Center Approvers tied to the identified organizations/departments appropriately.

Screenshot 11

 

 

This completes the steps to approve/reject payroll costing corrections and/or updates for a Benefited Position.

 

 

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If you have any questions, please contact UW Payroll at payroll1@uwyo.edu.

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