This guide will cover:
- How to approve payroll costing changes as well as corrections (payroll expenditure corrections).
- Approving using email or reviewing your pending approvals in the Payroll Costing dashboard.
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This guide details the steps for completing this process using Payroll Costing WyoCloud access. This access requires completion of WyoCloud Payroll Costing training which is assigned to DHRs, Cost Center Approvers and grants PIs.
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Approvals for Continuing Graduate Assistants and Graduate Assistant corrections will also include Tuition & Fees, Department Fees, and Health Insurance in addition to payroll stipend.
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Initiating Approval from Email
You will receive an email when you have an item awaiting your approval. The email will look similar to screenshot below.
- Upon reviewing the new costing information or correction, click Approve or Reject in the email.
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Although there are Approve/Reject buttons within the email, clicking these does NOT fully complete the approval/rejection. You must complete it within the web browser link which will be opened upon clicking approve/reject in the email.
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- Enter eeik under Enter your Identify Domain.
- CHECK THE BOX next to Remember my choice. Click Go.
- Upon logging in using your usual UW credentials, you will be brought to the Payroll Costing Approval/Rejection page.
- Confirm the correct status is displayed, type any notes desired, and click Save.
The Payroll Costing Is Approved/Rejected.
Initiating Approval by Logging into Payroll Costing
You may also review all pending approvals by logging into Payroll Costing. The following section will walk you through approving/rejecting via this method.
Navigate to the Payroll section of WyoCloud HCM from WyoWeb.
- Upon signing in, the homepage will display. Click on the Navigator button (three horizontal lines) in the upper left-hand corner.
- Click on Payroll to expand, then click on Costing.
- Enter eeik under Enter your Identify Domain.
- CHECK THE BOX next to Remember my choice. Click Go.
- From the Payroll Costing homepage, click on the My Costing tab.
- This page includes any costing you’ve submitted and its current status in the approval chain as well as any costing waiting your approval.
- To identify items needing your approval, look for your name in the Workflow Status column.
- To review the transaction and approve/reject. Click on the Costing ID.
- Here you can see the full details of the costing transaction. You can identify if it is a correction or new costing at the top of the page.
- Once you have reviewed all included information, scroll to the bottom of the page. If desired you can click Add Note to add a note to the transaction.
- To approve/reject click the appropriate box.
- A pop up will appear for you to confirm your approval/rejection. Click OK.
The Payroll Costing Is Approved/Rejected.