Update Family and Emergency Contacts

This guide will cover how to:

• Add Family and Emergency Contacts

• Add Coworker as a Contact

• Create a New Contact

• Update Contact

• Delete Contact

	This guide details steps using WyoCloud HCM Employee Access.
	If you do not see the features outlined in this guide, your WyoCloud HCM Basic Access Training is most likely incomplete. This training is available within WyoCloud HCM under My Profile > Learning > Required Training.

Step One

Personal Information Application                                                          

• After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.

• Click on the arrow next to the My Profile module.

• Click on the Personal Information application.

Step Two

Family and Emergency Contacts Tile

• Once in the Personal Information application, click on the Family and Emergency Contacts tile.

Step Three

Add Family and Emergency Contacts

• On the Family and Emergency Contacts page, click on +Add to create a new contact.
  • If your emergency contact is a current UW employee, click on Select a Coworker as a Contact from the drop-down menu.
  • If your emergency contact is not a current UW employee, click on Create a New Contact from the drop-down menu.

Step Four

Add Coworker as a Contact

• If you clicked on Select a Coworker as a Contact, the Search Coworker page will display where you can search for the current UW employee.
• Begin by typing their name in the Search for a coworker to add as a contact field and click on the appropriate person in the drop-down that appears.

• Complete the What’s the start date of this relationship and Relationship fields by using the calendar icon and drop-down menu to select the appropriate information.
• Check the box to indicate if this coworker is an emergency contact.
• Click on Submit when you have finished.

Step Five

Create a New Contact

• If you clicked on Create a New Contact, the New Contact page will display where you can enter Basic Information regarding your contact person.
  • Please note that only the fields with a star are required.
  • Complete the Relationship and What’s the start date of this relationship fields by using the drop-down menu and calendar icon to select the appropriate information.  
• Check the box to indicate if this person is an emergency contact.

• In the Communication section, use the drop-down menus to select the Phone and Email types.
  • Additional fields will appear. Please enter the information accordingly.
• In the Address section, you can Use Your Address or Enter a New Address.
  • Based on your selection, a drop-down menu and/or additional fields will appear. Please enter the information accordingly.
• Click on Submit when you have finished.

Step Six

Update Contact

• On the Family and Emergency Contacts page under My Contacts, click on the name of the contact that you wish to update.

• The contact person's details will be displayed in different information sections, including Relationship, Name, Demographic Info, Biographical Info, Communication, and Address.
• Click on the pencil icon on the right-hand side of the section that you wish to update.
• Please note that some sections will enable you to +Add supplemental information if necessary.

• Please enter the contact’s updated information in each section accordingly.
• Click on Submit when you have finished.

Step Seven

Delete Contact

• On the Family and Emergency Contacts page under My Contacts, click on the name of the contact that you wish to delete.

• In the upper right-hand corner, click on Delete.

Please note that once you click on Delete the action is irreversible. If you mistakenly delete a contact, you will need to +Add the contact again following the instructions in Step Three.