Change Salary

Tags WyoCloud hcm

This guide will cover:

  • The basic steps needed to make permanent salary changes for employees within your area of responsibility.  Salary is an individual’s base pay (not any type of additional or supplemental pay).
  • The primary reasons for you to use the manage salary feature is to initiate a salary increase for a non-benefited employee.
  • You can also submit a retention offer or equity adjustment for a benefited employee.  It is also permissible to use this process for an approved voluntary reduction in salary for summer.

This guide details the steps for completing this process using Decentralized Human Resources Representative (DHR) WyoCloud access.


Manage Salary is not used to initiate a merit or market pay adjustment.

In order for a salary addition or change to be reflected on a payroll, it must be entered AND fully approved by the payroll deadline for that pay period.  The full list of payroll deadlines can be found on the payroll website.

If the salary change is not fully approved or is submitted after the monthly payroll deadline, it will be rejected and you will need to resubmit the transaction using next month’s date.


Step One

  • Navigate to My Workforce using the Navigator bar.

  • First click My Workforce to expand, then select Person Management within the navigator.



Step Two

Locate the employee for whom the salary change is needed.

  • The Person Management: Search page will display.  Here you can search for all employees within your area of responsibility.
  • To search, enter at least one of the fields marked with a double asterisk (**).  Name or Person Number are recommended.  
  • Click Search.

  • Once the desired employee is located, click their name from the search results.


Step Three

The Manage Employment page will display.

  • Click the Task menu to the right of the page then Change Salary.

  • The Change Salary page will display. Click Propose New Salary on the right side of the page.

  • In the Propose New Salary pop up window, set a start date for the change.  This effective date should be the start of a future month.
  • Select the Change Salary from the Action drop down. 
  • Select the appropriate reason from the Reason drop down.  In this example we are selecting Salary Increase (by amount).  Other reasons can also be selected based upon the situation.
  • Click Ok.

When using this process to change salary for voluntary summer reduction of hours, the Start Date must be the first of a month.  Working Hours Change should be selected as the Action, no action reason is required.

  • The New Salary section will open.  Enter the new Salary Amount. It is required the salary amount be divisible by 12.
  • If salary change is due to a FTE change, such as voluntary summer reduction of hours, use the following equation to calculate what salary to enter.

Salary (original) x FTE (decimal)

Divide by 12 (if result is a decimal, round up to next full dollar)

Multiply by 12 = adjusted salary

Example: $49,008 x .8 FTE (32 hours) = $39,206.40

$39,206.40 / 12 = $3,267.20 round up = $3,268

$3,268 x 12 = $39,216 adjusted salary

  • Click Continue in the upper right corner.


Step Four

  • Ensure the information is correct under Review Salary.

  • It is required to add a justification for the salary change under Comments.  Relevant attachment(s) should also be added.  In either area, click the plus sign (+) to add comments or attachments.

  • The full approval workflow can be reviewed by expanding the Approvers section.

  • Click Submit to complete the transaction and begin approval workflow.

Note: if salary change is being completed for a temporary period (i.e.: voluntary reduction of hours for summer), both working hours AND salary must be updated a second time to return to full salary at conclusion of decrease period.

You have now completed the Change Salary Process.

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Article ID: 69715
Sat 1/5/19 6:22 PM
Sun 5/23/21 11:27 AM