Update Personal Details

This guide will cover updating your Personal Details, including:

• Preferred Name

• Demographic Info

• National Identifiers

• Biographical Info

• Disability Info 

	This guide details steps using WyoCloud HCM Employee Access.
	If you do not see the features outlined in this guide, your WyoCloud HCM Basic Access Training is most likely incomplete. This training is available within WyoCloud HCM under My Profile > Learning > Required Training.
	Although not mandatory, the University of Wyoming encourages all employees to use this guide to self-identify their race, ethnicity, gender identity, personal pronouns, disability, and veteran status.

Step One

Personal Information Application                                              

• After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.

• Click on the arrow next to the My Profile module.

• Click on the Personal Information application.

Step Two

Personal Details Tile

• Once in the Personal Information application, click on the Personal Details tile.

• In the Personal Details tile, you will see different sections, including Name, Demographic Info, National Identifiers, Biographical Info, and Disability Info.

Step Three

Preferred Name

• In the Name section, you can update your Preferred Name.
  • Updating your Preferred Name changes the name displayed on various campus systems, including UW email. For example, Robert can use “Bob” as a Preferred Name and Jennifer can use “Jenny.”
  • Please note that your Preferred Name should only be changed to a professional alternative.
• Click on the pencil icon on the right-hand side to make the appropriate updates.

In WyoCloud HCM, you cannot update your Last or First Name. However, you can provide the Human Resources Department with legal documentation that verifies any necessary changes, such as a new Social Security Card. Please email records@uwyo.edu for further instructions.

• After you have made the appropriate updates within the Name section, click on Submit.   

Step Four

Demographic Info

• In the Demographic Info section, you can update your Race, Ethnicity, Veteran Status, Gender Identity, and Personal Pronouns.
  • Please see the PFLAG National Glossary of Terms to help assist you with your Gender Identity and Personal Pronoun choices.  
• Click on the pencil icon on the right-hand side to make the appropriate updates.

• After you have made the appropriate updates within the Demographic Info section, click on Submit.  

Step Five

National Identifiers

• The National Identifiers section includes your residency and social security information.

In WyoCloud HCM, you cannot update your residency or social security number. However, please review the information for accuracy. Contact the Human Resources Department at records@uwyo.edu if you should need any assistance.

Step Six

Biographical Info

• The Biographical Info section includes your date of birth.

In WyoCloud HCM, you cannot update your birth date. However, please review the information for accuracy. Contact the Human Resources Department at records@uwyo.edu if you should need any assistance.

Step Seven

Disability Info

• In the Disability Info section, you can voluntarily self-identify a disability.
• Click on +Add on the right-hand side to make the appropriate updates.

• Click on the drop-down arrow to select the country where your disability is officially documented.

• The Voluntary Self-Identification of Disability page will display.
• Check the appropriate box on the left-hand side.
• After you have made the appropriate updates within the Disability Info section, click on Submit.  

If you should require any ADA Accommodations for your employment position at UW, please contact the Human Resources Department at hrbenofc@uwyo.edu.