Adding UW Canon Secure Print Copiers to a Domain connected Windows PC or Non-Domain/Personal Windows PC

1. Installing the Canon Multifunctional Copier

 

CHOOSE ONE OF THE THREE OPTIONS BELOW:
This article provides 3 separate methods for installing the Canon copiers on Windows computers.  The best method for your windows comoputer will be based on when your computer was set up, and whether it is configured by UW IT for users to log in with their uwyo accounts (domain-joined) or you log into it with a non-UW account (non-domain joined or personally owned windows computer).  Click on the link for the instructions that best match your computer's configuration.

  1. Using Company Portal (For newest domain-joined computers)

  2. Using Command Prompt (For unjoined computers)

  3. Using the Printers & Scanners Interface (For domain-joined and unjoined computers)

 

2. Secure-Printing to a Canon Multifunctional Copier

Once the SecurePrint-2 printer has been successfully installed to your computer, click here to be taken to directions for printing to your chosen device, or watch a short a video for how to print to a Canon Secure MFP Copier here. 

 

 

 

 

 

 

 

 

Connecting to Canon Copiers on a Computer Joined to the UWYO Domain 

 

First Time Log In Instructions at the Copier

Installing the Canon Copiers Using Company Portal

Search interface in Windows displaying "Company Portal" with category tabs and a best match app result.

 

  1. In Company Portal, click Apps in the left side of the window.
  2. Find and select UW Secure Canon Print icon from the list of apps.

A computer screen displaying a company portal with several application icons. The "UW Secure Canon Print" icon is highlighted in red and marked as "NEW," alongside other installed apps like Zoom and Microsoft Teams.

 

  1. Click Install and wait for the installation fo complete.

Screenshot of a company portal app installation page for "UW Secure Canon Print" featuring an "Install" button and details about app version, date published, and usage instructions.

  1. The printer (SecurePrint-2) will then be available to use. (If you do not see the UW Canon Secure Print option in the software center you can also install the Canon printer using the Command Prompt instructions for non-domain computers.

NOTE:
If after logging in at the printer to print your jobs you are shown an error that says "Cannot log in because no Cost Center is available!", you will need to contact your primary office associate or account manager for your department and have them submit this form to Copier Services requesting access.

Installing Canon Copiers on a Non-Domain Computer (Personal Windows PC) using Command Prompt

 

  1. Verify that you are connected to the UW network either on the Wireless (UWYO), wired connection, or though the VPN Ivanti Secure.
  2.  Type in cmd in the Search field and click on Command Prompt
  3. Inside the Command Prompt type or cut/paste the following:

start \\print-rps-2\SecurePrint-2  

  1. Press enter
  2. When it first attempts to connect it will prompt you for your UW credentials.
     

    NOTE:

    If you never get a security window prompting you to enter your network credentials to connect, you should first close your other active windows on your computer to see if the prompt is hidden behind them. 

    If there is no security prompt, you may already have a username and password saved.  To clear those off and start fresh, exit out of the current cmd by hitting ctrl+c .  This will exit out of the current command and allow you to enter a new command in the prompt window. 

    Next type,     rundll32 printui.dll,PrintUIEntry /dn /n \\Print-RPS-2\SecurePrint-2 and hit enter or return.  

    Once this command completes, you should be able to return to step 3 and proceed through this set of directions.
  3. Type in uwyo\<your-username> and then your uw password. Make sure to use your actual UW username (username is case sensitive), Also do not use an alias such as first.lastname
  4. Select remember my credentials so you do not have to log in for any future print jobs.

A computer screen showing a command prompt and a Windows Security dialog for entering network credentials, including fields for username and password.

  1. The driver and printer will then be installed and available to use as (SecurePrint-2)

If you are unable to add the printer using Command Prompt, next try adding it manually from the Printers & Scanners interface.

NOTE:

If after logging in at the printer to print your jobs you are shown an error that says "Cannot log in because no Cost Center is available!", you will need to contact your primary office associate or account manager for your department and have them submit this form to Copier Services requesting access.

Installing the Canon Copier Manually from Printers & Scanners Interface

  1. Search for Printer & scanners.

A Windows search results panel showing settings for "Printers & scanners," with options to add a printer, manage settings, and links for further search results.

 

  1. Click add device.

User interface section for adding printers and scanners, featuring a prompt and a blue "Add device" button.

 

  1. Click Add manually next to the printer I want isn’t listed at the bottom of the list.

User interface for adding printers and scanners, displaying a list of associated devices and options to add them.

 

  1. Select a shared printer by name and input the name:  \\print-rps-2\SecurePrint-2

User interface for adding a printer with options to find a shared printer by name, IP address, or Bluetooth.

 

  1. Click Next and it starts to add the printer.
  2. Click Next and it shows the name of the printer.

A computer screen displays a printer setup window confirming the addition of "SecurePrint-2 on print-rps-2" along with options to proceed or cancel.

 

  1. Click Next and it says you’ve successfully added the printer.

Dialog box confirming successful addition of the printer "SecurePrint-2" with options to print a test page or finish.

 

2. Printing to any UW Canon Multifunctional Copier
 

1. After installing the Canon secure-print Canon copier to your computer, you will print as you would normally by hitting ctrl+p, or choosing print from your application file menu. 

Vertical menu bar in a messaging application, showing options including "File," "Message," and "Insert," with "Message" expanded to display the "Print" option.

2. You should then see a print menu on the side of your application, with a drop-down menu in which you can select the printer you would like to print your document to.  Select the SecurePrint-2 on print-rps-2 from the drop down, and click the Print Button as shown in the screenshot below:
A print dialog box showing options to select a printer, number of copies, layout, pages, color settings, and double-sided printing options.

3. Walk to any UWYO Canon MFP Copier and sign into it.   This can be done by either placing your UW WyoOne ID card on the copier's ID scanner, or by logging into the printer using your UWYO credentials with the touchpad.   

4. Choose the option for secure print from the touchscreen.  

5. Select the document from your print queue.  

6. Choose Print and Retain to print the document but keep the document in your secure print queue if you need it later.  Otherwise choose Print and Delete to print your document and remove it from your secure print queue.  

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