Updating Personal Information

Tags WyoCloud hcm

This guide details the steps for completing this process using Employee WyoCloud access.

Note: Only one update to Personal Information can be processing at one time.  Each time Save and Close is clicked, the change(s) routes through workflow approvals and no additional changes can be made until this is fully complete.  Thus best practice is to make all changes to screens discussed below prior clicking Save and Close.

 

Step One                                                                           

  • Navigate to Personal Information using the Navigator bar.

  • To find Personal Information you go to: Navigator > My Profile > Personal.

 

Step Two

  • Once at the Personal Information page, the My Details section displays. Click the Edit button in the top right corner.

  • The Edit My Details: Contact Information page displays. Update desired contact information.
    • In the Contacts section, phone numbers and emails can be added or updated. To add, click the plus sign to the right of contacts.  Update by clicking into the current fields.
    • In the Addresses section, mailing address can be updated using the pencil icon to the right of the current mailing address.

 

Resident Tax Address should never be changed/deleted as it is used by Payroll.

 

 

  

If no additional changes are needed at this time, you may click Save and Close.  However once Save and Close has been clicked, no additional changes can be made to ANY other tabs within the Edit My Details section until all workflow approvals are complete.

  • The next section where updates can be made is Biographical Information.  Click on the Biographical Info tab to the left.

  • Click the pencil icon to update information on this page. 
  • Information such as Preferred Name, Ethnicity, and Veteran Status can be changed. 
    • Although not required, UW encourages all employees to use this page to self-identify their ethnic and veteran status.

Note: Changing the First and/or Last Name fields on this page initiate a legal name change.  Legal name changes require supplying Human Resources with documentation of this change (updated Social Security card). If documentation is not presented to Human Resources either in person (139 Wyoming Hall) or via fax (307-766-5607), the name change will be rejected.

If no additional changes are needed at this time, you may click Save and Close.  However once Save and Close has been clicked, no additional changes can be made to ANY other tabs within the Edit My Details section until all workflow approvals are complete.

  • The next section where updates can be made is Contacts.  Click on the Contacts tab to the left.

  • Emergency Contact(s) should be added to this page.  Click the plus sign to add a new contact.

  • In the pop up window, select if you would like to Add a new person or Select an existing person (to update).  Then click Continue.

  • The following fields should be completed for the contact:
    • Relationship, Relationship Start Date (date you’d like their Emergency Contact status to begin), Emergency Contact (check box), Last Name/First Name.
    • Use the plus sign next to each section to add: Email, Phone number and Address.

 

If no additional changes are needed at this time, you may click Save and Close.  However once Save and Close has been clicked, no additional changes can be made to ANY other tabs within the Edit My Details section until all workflow approvals are complete.

 

  • If you choose to make any updates to the Documents and/or Disability tabs, note that documentation must be supplied to Human Resources.

 

Step Three

  • After all desired changes have been made to all tabs within the Edit My Details section, click Save and Close in the upper right corner.

 

All updates will route through approval workflow including Human Resources.  Note that changes will not go into effect until all approvals are completed.

 

You have now completed updating Personal Information.

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Details

Article ID: 69401
Created
Wed 12/26/18 10:06 PM
Modified
Thu 1/17/19 11:19 AM