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Process Non-PO Invoices

This guide will cover:

  • Create a non-PO invoice.
  • Validate a non-PO invoice. 

Step One

  • Upon signing in as the Department Accountant or an Accounts Payable employee, this home page will display. Click on the Navigator button (the three horizontal lines) in the top left corner:

 

  • The Navigator Bar is where you can find links directing you to all the modules and pages that you have security access.  For this process, go to Navigator > Payables > Invoices

 

Step Two

Navigate to the Create Invoice page and enter information in the required fields.

  • On the Invoices page, click on Task List (gray tab with the rectangle icon, on the right-hand side) > Invoices and Payments > Create Invoice.

 

  • On the Create Invoice page, enter the necessary fields in the Invoice Header section:

 

 

  • Scroll down to the Lines section and enter the necessary fields:

 

 

  • Scroll to the top of the Create Invoice page and click Save and Close.

 

Step Three

Search for the Invoice to validate it and then approve it.

  • Click on Navigator > Payables > Invoices.

 

  • On the Invoices page, click on Task List (gray tab with the rectangle icon, on the right-hand side) > Invoices > Manage Invoices.

 

  • On the Manage Invoices page in the Search: Invoice section, enter one of the following search criteria:

                o   Invoice Number: Enter the invoice number from the paper invoice.

                o   Invoice Date: Enter invoice date in the in MM/DD/YY format or click the Calendar icon and choose a date on the pop-up calendar.

                o   Supplier or Party: Enter the supplier or party. You may also Search for a supplier or party.

                o   Supplier Number: Enter the supplier number.

  •   Click Search.

 

 

  • In the Manage Invoices Search Results, double click the Invoice Number in the left-hand column.

 

  • Review the Invoice Details.

 

Step Four

Validate the invoice. Invoice Status and Invoice Amount should reflect information entered in the previous steps. Validation Status will change from Never Validated to Validated.

  • On the Invoice Details page, click the Actions drop down > Validate.

 

Step Five

Once validated, initiate approval of the invoice.

  • On the Invoice Details page, click the Actions drop down > Approval > Initiate.

 

You have now completed the steps of Process Non-PO Invoices as Department Accountant or Accounts Payable.

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Details

Article ID: 32612
Created
Tue 6/27/17 8:35 PM
Modified
Fri 9/15/17 3:31 PM

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