Receiving Goods & Services

This guide will cover:

  • The process of receiving goods or services


Step One

Navigate to the Procurement area of WyoCloud from WyoWeb

  • From the WyoCloud homepage, click on the Navigator (three horizontal lines) in the upper left corner.

  • First click Procurement to expand (you may have to scroll down within the navigator), then click My Receipts.


Step Two

Search for a Requisition or Purchase order, then receive the Requisition or Purchase Order

On the Receive Items page, complete the following fields and click Search:

  • Requester – Enter the person who has requested the goods or services OR
  • Entered By – Enter the requester or the person who entering the request.
  • Requisitioning BURequired: Select UWYO from the drop-down.
  • Items DueRequired: In the drop down, select the period of time you’d like to review requisitions from (Any Time is recommended).


  • If you receive the following error, ensure you have entered the Requisitioning BU.

  • In the Search Results, click the desired Requisition to highlight it and click Receive.


Step Three

Enter the quantity of goods received

  • On the Create Receipts page click Show Receipt Quantity to populate the Quantity field with the receivable quantity. The Transaction Date will automatically populate.  This date should not be changed (it is not tied to the purchase date).


NOTE: Show Receipt Quantity will populate the Quantity field with the available quantity still outstanding on the Purchase Order.

When entering for services received, you will enter the dollar amount of the service in the Quantity field.


Step Four

Enter the number of items you have actually received and submit the request to receive

  • On the Create Receipts page, enter the following information and click Submit:
    • Quantity – Enter the quantity of items actually received.
    • When entering for services received, you will enter the dollar amount of the service in the Quantity field.
    • UOM – Auto-populates based on the Requisition detail.

  • Take note of the Receipt Number and click OK on the Confirmation pop-up.


Step Five

After you’ve received the goods/services, you must email the invoice and any special handling or instructions for payment to Payment Services.  

  • On the invoice you must notate the PO number so Payment Services knows what PO number to match the invoice to.

    1. The special handling form is located on the Financial Affairs website>Forms>Procurement and Payment Services>Payment Services called “Special Handling Request Attachment.”

  • After Payment Services enters, reviews and matches the invoice to the corresponding PO, payment to the supplier will be initiated based on the supplier’s preference for payment (i.e., check, ACH, wire).
  • After the fully encumbered amount on the PO for all goods/services have been received and paid in the system, the PO will be closed.


You have now completed the steps of Receive Goods/Services.

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Article ID: 32730
Thu 6/29/17 11:30 AM
Thu 3/24/22 12:52 PM

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