Project Committed Costs Details Report

This guide will cover:

  • How to navigate and run the Project Committed Costs Details report
  • This report provides a detailed list of all costs committed to a project

 

Step One

Upon accessing WyoCloud from WyoWeb, navigate to Reports and Analytics.

  • Click on the Navigator (three horizontal lines) in the upper left corner of the homepage.

  • First click on Tools to expand (you may need to scroll within the navigator), then click Reports and Analytics.

  • The Reports and Analytics page is displayed.

 

Step Two

Navigate to the Transactional Reporting Table of Contents, where the Outstanding P-Card Transactions Report is located.

  • Select the small double arrow above the search.

  • From the drop down, select Shared Folders.

  • All Shared Folders you currently have security access for will display.  To locate the Transactional Table of Contents, begin by clicking on the Custom folder (you may need to scroll to locate it).

  • Click Dashboards.

  • Click Table of Contents.

  • To open the Table of Contents, click on the title

Note: You can set the Table of Contents as a favorite for easier navigation in the future.  For directions see this Quick Reference Guide.

Step Three

Running the Project Committed Costs Details report

  • Under the Project Portfolio Management heading on the Table of Contents, click on Project Committed Costs Details.

  • The report will begin to automatically run a list of data for all projects.

**Wait until the report has produced a list of data before using any of the prompts

Example – Report completed with full list of data

 

Step Four

Narrowing down the Project Committed Costs Details report

  • You may use the following prompts to narrow the report to only display projects relevant to your needs.  It is recommended to prompt by project number. Note, in most cases you can leave a prompt blank or leave the default in any or all prompts. 
    • Project Number – Project number
    • Accounting Date From – Beginning accounting date for the expenditures
    • Accounting Date To – Ending accounting date for the expenditures
    • Expenditure Date From – Beginning expenditure date for expenditures
    • Expenditure Date To – Ending expenditure date for the expenditures
  • After selecting desired prompts, click Apply

  • The following columns are included:

Column Name

Column Definition

Project Number

Project number assigned

Project Name

Name of project

Accounting Date

Date when the transaction was accounted in  the general ledger (GL)

Expenditure Date

Date when the commitment cost was incurred

Commitment Number

Transaction number associated with the type of transaction (expense report number, purchase order number, sub-award contract number, invoice number, requisition number, etc.)

Commitment Requester

Name of the employee who requested the expenditure and cost

Expenditure Organization

Organization where the expenditure was charged to

Expenditure Category

High level classification of expenditures (ex. Salaries, Wages, and Fringe Benefits)

Expenditure Type

Detailed classification of expenditures (ex. Fringe Rate)

Approved Status

Identifies whether the commitment transaction is approved or not.

Document Name

Type of document associated with the expenditure (ex. IDT, Expense Report, Miscellaneous Expenditure Burdened, etc.)

Supplier Name

Name of the supplier the expenditure is for

Description

Line description associated with the expenditure

Unit Price

Price of per unit of the good ordered (note: this will be blank for services ordered)

Quantity Ordered

Number of items ordered for goods or amount of services

Amount Ordered

Total amount of goods/services ordered

Quantity Invoiced

Number of items received, or amount of services received that have been invoiced and payment initiated to supplier

Amount Invoiced

Total amount received, invoiced and payment initiated to supplier

Raw Cost Amount

Base cost of the item without any burden added to acquire the product/service

Expenditure Amount

Total expenditure amount

Last Updated Date

The last date the committed transaction was updated

Last Updated By

The employee username of the person who last updated the committed transaction

 

Step Five

Exporting the data to Excel

  • The options to export and/or print are located on the top right side of the report.
    • Click on the gear icon
    • Hover over the Export option
    • Click on Excel (*.xlsx)

 

You have now navigated to and ran the Project Committed Costs Details report.

 

 

 

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Details

Article ID: 83812
Created
Thu 7/25/19 2:17 PM
Modified
Mon 7/29/19 3:09 PM

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