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Using Zoom (at the University of Wyoming)

Getting started

  1. Prior to using Zoom to create/manage a meeting, you must request a Zoom account from UWIT.  (You do not need an account to join a meeting to which you have been invited.)

  2. Once you receive verification that an account has been created, sign into Zoom: https://zoom.us/ (note that your password is not necessarily the same as your UW password)

  3. If you have not previously used Zoom, you will be prompted to download and install the Zoom application.  Follow onscreen instructions to complete the installation.  Once installed, the Zoom application should start.

  4. Once installed, the Zoom application should start.

  5. More information can be found by visiting the Zoom Help Center: https://support.zoom.us/hc/en-us

Zoom App

  • Settings: important area for configuring application settings, audio/video settings, etc.

  • Home: main window with meeting options

    • Start a meeting with/without video

    • Join a meeting

    • Schedule a meeting

    • Share your screen

  • Meetings: displays a list of scheduled meetings, which can be edited or copied; and use your personal meeting room

  • Contacts: list of UW Zoom users and rooms

  • Chat: instant messaging with other Zoom users

Zoom Website

  • https://zoom.us/

  • My Account: start here to view profile, schedules, recordings, settings, etc.

    • Schedule a meeting

    • Join a meeting

    • Host a meeting

  • Meeting Settings: configure global meeting settings

  • Meetings: display a list of upcoming and previous meetings; and instantly meet in your personal meeting room

  • Recordings: display a list of meeting recordings and where they are stored

  • Reports: examine analytics for previous meetings

Hosting a meeting

The University of Wyoming Zoom plan currently has a meeting capacity of 50 participants.  A webinar add-in is available for an additional fee.

1. Open the Zoom application and select the appropriate action:

  1. Start meeting without video

  2. Start meeting with video

  3. Schedule a meeting

  4. Join a meeting

2. Select Audio Option:

a. Join by Computer

b. Join by Phone

3. Use the Control Bar to manage the meeting:

a. Zoom and video settings: (upward arrow next to Stop Video> Video Settings) it is recommended that all settings are reviewed prior to beginning the presentation 

b. Invite: obtain a meeting link (URL) or email invitees directly

c. Manage Participants: opens a pane to view a list of and manage participants (can be used to mute individuals) 

d. Chat: opens a pane for text discussions (text messages can be directed to everyone or to specific people)

e. Share Screen: select content to present

  1. Choose from your desktop, a specific application such as PowerPoint, or a whiteboard
  2. Check “Optimize for full screen video clip" if the content will include video
  3. Note that once content is shared, the Control Bar may minimize, along with the participant and chat windows.  (These windows can be re-enabled using the Control Bar, which works especially well with multiple monitors.)
  4. Annotate tools are available and can be used to draw and highlight on the screen
  5. Stop Share will turn content sharing off

f. Record: immediately begins recording all content, including presenter/participant video and audio as well as shared content; the recording will be created once the meeting has ended and is saved as both video/audio (.MP4) and audio-only files

g. End Meeting: use this feature to close the meeting connections and save any recordings

Scheduling a Meeting

  1. Open the Zoom application and select the appropriate action:

    1. Start meeting without video

    2. Start meeting with video

    3. Schedule a meeting

    4. Join a meeting

  1. Configure meeting settings, such as topic/title, date, duration, video and audio, and other options as needed

  1. Click “Schedule”

  1. A calendar item will appear with the link to be used to connect to the Zoom meeting

  1. The link can be copied and pasted in an email message in addition to being a calendar/meeting invitation (send a separate email with the link if you are unsure that invitees use a specific calendar application)

  1. Participants can use the link to easily join the meeting!

Joining a Meeting

To join a meeting, either click on the Zoom link that the meeting organizer has provided or use the provided meeting ID (open the Zoom application and select “Join a meeting” then enter the provided meeting ID).

Recordings

If a meeting was recorded, video and audio-only files, along with a chat logs, can be found in the My Documents\Zoom folder.

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Details

Article ID: 17210
Created
Thu 10/6/16 5:39 PM
Modified
Fri 4/14/17 9:01 AM