This guide will cover:
Navigating to the Transactional Reporting Table of Contents
Running the Project Expenditure Summary Report
Narrowing Down the Project Expenditure Summary Report
Interpreting the Columns in the Report
Exporting the Data to Excel
This report provides a summary by expenditure type for each project.
If this is the first time accessing reports, you will need to follow the steps to navigate to the reporting dashboard. To navigate to the Transactional Reporting Table of Contents, follow the quick reference guide labeled Navigating to the Transactional Reporting Table of Contents and Set Favorites in the Reports and Analytics. The guide will also outline how to locate and set frequently used reports as favorites for easier access
Under the "Grants Management - Awards and Projects" heading on the Table of Contents, click on Project Expenditure Summary.
The report will open in a new browser tab.
You may use the following prompts to narrow the report to only display projects relevant to your needs. It is recommended at minimum to prompt by project number or project organization. Note, in most cases you can leave a prompt blank or leave the default in any or all prompts.
Project Number – Project number
Project Organization – Organization name of the department assigned to the project
Accounting Date From – Beginning accounting date for the expenditures
Accounting Date To – Ending accounting date for the expenditures
Expenditure Date From – Beginning expenditure date for expenditures
Expenditure Date To – Ending expenditure date for the expenditures
Department Projects – The department name the project(s) is assigned to that will provide a listing of all organizations within that department and their projects
Subdivision Projects – The subdivision name the project(s) is assigned to that will provide a listing of all organizations and departments within that subdivision and their projects
The Accounting Date is when the expenditure is recognized and posted to the general ledger (GL). The Expenditure Date is when the expenditure was incurred. For example, you may receive an order for supplies on March 25th, the invoice for the supplies was received on April 1st, and payment was issued on April 10th, thus posted to the GL on April 10th.
After selecting desired prompts, click Apply
The following columns are included:
Column Name
Column Definition
Project Number
Project number assigned
Project Name
Name of project
Project Organization
Organization name the project is assigned to
Expenditure Organization
Organization that owns the grant
Expenditure Category
High level classification of expenditures (ex. Salaries, Wages, and Fringe Benefits)
Expenditure Type
Detailed classification of expenditures (ex. Fringe Rate)
Expenditure Amount
Total expenditure amount
The options to export and/or print are located on the top right side of the report.
Click on the gear icon
Hover over the Export option
Click on Excel (*.xlsx)