Schedule an Exchange Resource in Outlook



  1. Begin a meeting request as you normally do.
  2. On the initial meeting Meeting request screen, on the right side of the Location line, click on the Rooms... button to search for a resource to schedule.


  3. The dialog box that opens allows you to search for a specific resource, or view all resources that are registered in Exchange. If you are looking for a room, and a room capacity is specified, it will be visible along with any other amenities that the room provides (whiteboard, video conferencing, etc). Highlight the resource you wish to book and click the Rooms-> button at the bottom left. Then click OK.


  4. To add more attendees to the meeting, click on the Scheduling Assistant button. This will also show you if there are any conflicts with the room at the time you are requesting.


  5. After you finish adding attendees or additional information to the meeting, click Send.
  6. If you do not have permission to Direct Book the resource you will receive an email notifying you that your request to book the resource is pending approval by a delegate of the resource.


  7. After a delegate has acted upon your request you will receive either an acceptance email


     or a rejection email. 

  8. If there were any conflicts in scheduling the resource, you will receive an email response indicating there was a conflict.


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Article ID: 7421
Mon 7/6/15 12:53 PM
Fri 5/6/16 3:15 PM

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An Exchange Resource is a special Exchange account that represents a resource (conference rooms, vehicles, AV equipment, etc.) instead of a person. Exchange Resources allow for shared scheduling of these items. Requesting and more information on Exchange Resource can be found here