Set Up an Automatic Replies Message

Introduction
This article explains how to set up an automatic reply (Out of Office) in Microsoft Outlook for Microsoft 365 and Outlook 2024 LTSC.

Procedure

Outlook Desktop App (Microsoft 365 / Outlook 2024 LTSC)

  1. Open Outlook
  2. Click File in the top-left corner
  3. Select Automatic Replies (Out of Office)

    Screenshot of the Microsoft Outlook File > Info page in Outlook Classic. A red rectangle highlights the Automatic Replies (Out of Office) option, which is used to configure automatic responses when a user is unavailable. The option includes a description explaining that automatic replies can notify others when the user is out of the office, on vacation, or otherwise unable to respond to email messages. Other account management options, such as Account Settings, Mailbox Settings, Rules and Alerts, and Add-ins, are visible elsewhere on the page.
     
  4. Choose Send automatic replies
  5. (Optional) Check Only send during this time range, then set a start and end time
  6. Under Inside My Organization, enter your message
  7. (Optional) Select Outside My Organization and enter a message for external senders
  8. Click OK

         Screenshot of the Outlook Classic Automatic Replies window. The Send automatic replies option is selected, and automatic replies are configured to be sent only during a specified date and time range. Start and end date/time fields are displayed near the top of the window. Below, the Inside My Organization tab is selected, showing a message editor containing an out-of-office reply that informs senders the user is away and provides UWIT Help Desk contact information for immediate assistance. An Outside My Organization tab is also available for configuring responses to external senders.

 

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