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This guide includes:
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This guide details steps using HCM Recruiting Cloud Access.
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If you do not see the steps detailed within this guide, your HCM Recruiting Cloud Access Training is most likely incomplete. If you are a member of a Search Committee, please contact hr@uwyo.edu to have the training assigned.
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The steps in this guide apply when a department begins a Resident Physician I direct hire by creating a job requisition in the Oracle Recruiting Center (ORC).
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Official payroll costing information is completed via the HCM Funding Form signed by Cost Center Approver and included in the Attachments section.
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Before starting the Resident Physician I Job Requisition guide steps, please complete the Position Change Request - DHR procedures to reclassify Resident Physician II or III positions and wait until the WyoCloud HCM transaction has been fully approved to continue.
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If an entirely new Resident Physician I job is needed, please complete the New Position Request - DHR procedures and wait until the WyoCloud HCM transaction has been fully approved to continue.
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If you have any questions, please contact HR Recruiting at recruit@uwyo.edu.
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Essential Information
- Before starting the Resident Physician I Job Requisition, please have the following information accessible:
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Position Number/Code - Contact area DHR or Business Manager if unknown.
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Name of Hiring Manager - position supervisor
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Name of all Search Committee Members and Collaborator Type
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Job Details
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Legal First and Last Name of Candidate, plus non-UW email address
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Funding String - HCM Funding Form
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Before starting the Resident Physician I Job Requisition, you must have all the essential information accessible. Please note that you cannot edit a job requisition once it has been saved in the Oracle Recruiting Center (ORC).
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My Team Navigation
- After logging in to WyoCloud HCM, click on the My Team module tab in the top taskbar.
- Click on the Hiring application.
Create a Job Requisition
- After you have clicked on the Hiring application, the Job Requisitions page will populate.
- The Job Requisitions page will show all previously submitted job requisitions.
- Click on +Add in the upper right-hand corner to create a new job requisition.
- After you have clicked on +Add, subsequent job requisition sections will populate, including:
- How
- Basic Info
- Hiring Team
- Requisition Structure
- Job Details
- Posting Description
- Offer Info
- Attachments
- Questionnaires
- In the How section, please complete the following:
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Requisition Type
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Standard
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Use
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Position
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Business Unit
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UWYO
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Position
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Enter the position name (Resident Physician I) or number/code. The system will search for the position as you type within the field. Click on the correct position code from the search results using the available drop-down menu.
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- Click on Continue when finished.
- After you have clicked on Continue, an Information pop-up window will appear at the top of the page, saying the correct requisition template was selected.
- Click again on Continue to proceed.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Basic Info section, please complete the following:
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Requisition Title
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Resident Physician I
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For clarity, HR Recruiting recommends that you include the candidate’s name after the position name.
Example: Resident Physician I - John Hoyt
(Position Name) - (Candidate’s Name)
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Number of Openings
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Limited, and 1.
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Business Justification
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Replacement
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Comments
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New Resident Physician I
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- Click on Continue when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Hiring Team section, please complete the following:
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Hiring Manager
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The field will default to the person completing the job requisition. Please ensure the Hiring Manager listed is the supervisor of the new position.
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Recruiter
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ORC Admin Contingent Worker
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Add Collaborator Type
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Use the drop-down arrow to select the appropriate Collaborator Type for each Search Committee Member from the available menu.
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Start by typing the name of the Search Committee Member in the right box. The system will search for the person as you type within the field. Click on the correct name from the search results using the available drop-down menu.
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Please use the Search Collaborator Types guide for descriptions.
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Please complete the Add Collaborator Type steps for each Search Committee Member. For expediency, click on the blue hyperlink under a collaborator to duplicate the role.
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All Search Committee Members will need HCM Recruiting Cloud Access.
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If a Search Committee Member does not see the steps detailed within this guide, their HCM Recruiting Cloud Access Training is most likely incomplete. Please contact hr@uwyo.edu to have the training assigned.
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- Click on Continue only when finished.
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If the Hiring Manager field is updated to the correct position supervisor, a Warning pop-up window will appear. Click on No.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Requisition Structure section, please complete the following:
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Recruiting Type
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Administrative/Executive
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Organization
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University of Wyoming
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Primary Location
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The field will default to the United States. Please update the Primary Location to the city/town where the new position will be located.
Example: Laramie
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- Click on Continue when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Details section, please complete the following:
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Job Shift
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N/A
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Minimum/Maximum Salary
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N/A
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Exception to Posting
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Business Necessity
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Direct Hire/Exception to Posting Name and Email
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Enter the legal first and last name, plus a non-UW email address of the candidate.
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Justification for Exception to Posting
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New Resident Physician selected via UW Medical Residency Program.
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Requires Motor Vehicle Check
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No. Unless the position will be operating a university-owned vehicle for business purposes.
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Pay Basis
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Benefited Yearly Rate
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Pay Basis Amount
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Enter the total budgeted annual salary for the Resident Physician I.
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Posted Salary Range
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N/A
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Funding Information
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Enter the designated funding string for the new position.
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Schedule (Hours Per Week)
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40
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Travel
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N/A
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Posting Length
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Direct Hire
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Shortened Posting Justification
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N/A
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UW Include ODEI in Workflow
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N/A
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- Click on Continue when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Posting Description section, please complete the following:
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Short Description for Internal Candidates
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N/A
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Description for Internal Candidates
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A Resident Physician I description template will automatically populate within the field. Do not change or add any content.
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Same Posting Description for Internal and External Candidates
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Ensure the box is checked.
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- Click on Continue when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Offer Info section, please complete the following:
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Legal Employer
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University of Wyoming
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Department
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UW Medical Residency
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Primary Work Location
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The field will default based on earlier selections. Please confirm the Primary Work Location is correct.
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Family Practice Res Prog Casp
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Family Practice Res Prog Chey
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Grade
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60 Resident Physician
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- Click on Continue when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- In the Attachments section, please upload the following:
- HCM Funding Form signed by Cost Center Approver.
- Candidate’s CV/Resume
- Candidate’s Application to UW Medical Residency Program
- Click on Continue when finished.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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- Disregard the Interview Questionnaires.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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Section Edits
- Before you Save and Close the Resident Physician I Job Requisition, please review the contents.
- Click on Edit on the right-hand side of each section to confirm the details are complete and correct.
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Do not click on Save and Close in the upper right-hand corner. Once saved, you cannot edit a job requisition in the Oracle Recruiting Center (ORC).
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Save and Close
- After you have reviewed and confirmed that all the information within the Resident Physician I Job Requisition is correct, click on Save and Close in the upper right-hand corner.
- The Oracle Recruiting Center (ORC) will not allow any further edits.
- HR Recruiting will now evaluate the job requisition.
Email Notifications
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HR Recruiting starts the WyoCloud HCM approval workflow process.
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Designated Appointing Authorities receive an email notification, which alerts them of the pending approval transaction in their WyoCloud HCM Worklist.
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If approved, HR Recruiting will send an exclusive application link to the intended candidate, Hiring Manager, and Hiring Manager Assistant.
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The candidate must click on the link and complete the job application for the direct hire to continue.
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For expediency, the candidate can omit the application upload requirements (cover letter, CV/resume, and references).
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This completes the steps to begin a Resident Physician I direct hire by creating a job requisition in the Oracle Recruiting Center (ORC).
