Create your signature and choose when Outlook adds a signature to your messages

1.  In Outlook, open a new email message.

2.  Select Signature > Signatures from the Message menu.

Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.



3.  Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.  

4.  Under Edit Signature, compose your signature.  (If using the UW Email Signature Generator form, copy the form results from the generator and paste them into the Edit Signature   box).  You can change fonts, font colors, and sizes, as well as text alignment.  If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit Signature box.


5.  Under Choose default signature, set the following options for your signature:

In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This doesn't add a signature to any messages you reply to or forward.

If you want your signature to appear in the messages you reply to and forward, in the  Replies/forwardsdrop-down, select one of your signatures. Otherwise, accept the default option of (none).


6.  Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the
signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.


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Article ID: 51219
Thu 3/29/18 9:01 AM
Wed 4/4/18 11:41 AM