Direct Deposit Setup for Expenses/Cash Advances Only

This guide will cover:



If you have direct deposit set up for Payroll, by default this will be your primary payment method for expense reimbursements/cash advances also.

If you desire a different account for expense reimbursements/cash advances, you will follow these steps to add an additional account within the WyoCloud Financial Management system/Travel and Expenses section and set it as primary for these purposes.  This must be completed after any/all changes are made to Payroll direct deposit.  You can find out more about setting payroll direct deposit here, Adding/Editing Direct Deposit/Payment Methods for Payroll QRG.  If desired, you can also set an expense report to pay via check prior to submitting the report.

Note: If you have delegated submission of your expense report, the delegate will not be able to view or edit your direct deposit information.


Step One

Accessing the Expense Direct Deposit site

  • Upon accessing WyoCloud from WyoWeb, this home page will display. Click on the Navigator button (the three horizontal lines) in the top left-hand corner.

  • Click on My Profile to expand, then select Expenses.


  • The Travel and Expenses page is displayed.

    • Select the Gear icon on the upper right side of the screen then Manage Bank Accounts.


Step Two

Setting Up Direct Deposit for Expense Reimbursements/Cash Advances Only

  • Select the plus sign (+) to add a bank account for your direct deposit.

  • A Create Bank Account window displays.

  • *Required fields: 




Defaults to United States

Account Number

Enter your bank account number (See Check Image above)

Account Type

Select Checking, Money Market or Savings from the drop-down menu

Routing Number

Enter the routing number for your financial institution (See Check Image above)

Note:  Account Holder defaults to your login name

  • Click Save and Close.

  • The newly created direct deposit bank account is listed on the Manage Bank Accounts page.

  • Click Done.


Step Three

Updating the Primary Bank Account for Expense Reimbursements/Cash Advances Only

  • To change the primary bank account for direct deposit, select the line of the bank account you wish to be the primary. The selected line should change color, in this example, the blue line is the selected line.

  • Click on the Primary button

  • A check mark will display next to the bank account identifying it as the primary for direct deposit on expense reimbursements/cash advances. Click Done.


You have now completed the steps to Add/Edit Direct Deposit for Expense Reimbursements/Cash Advances.

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Article ID: 33369
Fri 7/14/17 3:01 PM
Fri 2/3/23 11:07 AM