UWIT is seeing an increase in news of “Zoombombing” incidents both here and at other institutions where interlopers have disrupted virtual events. Below are tips for managing Zoom meeting participants and protecting your meetings from unwelcome guests. It’s up to you to decide which of these are appropriate, based on how you use Zoom.
A good place to start is disabling the “Enable join before host” option on your Personal Meeting Room. This prevents others from using your Personal Meeting ID without you. To adjust this setting, follow these steps.
Configure meeting settings when you schedule a new meeting or afterward by editing a scheduled meeting. Some of the settings aren’t accessible via the Zoom desktop client and must be configured via the Zoom web portal.
Enable only authenticated users to join*: This option ensures that only Zoom users with email addresses in the specified domains can join the meeting.
IMPORTANT: Some at UWyo do not yet have a Zoom account, and enabling this setting will prevent them from attending your meeting. To create a UWyo Zoom account, account holders can go to http://uwyo.zoom.us and click Log In.
When scheduling a meeting, the host can select the allowed email domains. To do this, navigate to Meeting Options, select Only authenticated users can join, and choose an option based on who will attend:
When selecting option 1 above, the host can edit the list of allowed email domains to enable guests from outside of UWyo to participate. To do this, follow these steps:
* These settings can be configured for individual meetings or changed to become your defaults for all of the future meetings that you schedule. For instructions, go to How to Change Zoom Meeting Settings (below).
If you will be using Zoom only for class meetings and recordings, you can change your Zoom settings in the web portal to apply to all meetings and recordings. If not, be sure to change settings as you schedule a particular meeting or recurring meetings.
Most of the in-meeting controls are accessed by clicking on the Manage Participants button at the bottom of the main Zoom window. From the Manage Participants window, the host can lock a meeting, mute all participants, make someone a co-host, and remove an uninvited or disruptive participant.
From the Host control bar, use these in-meeting controls to quickly manage a disruptive or distracting participant.
UWyo has locked these settings at the account level.
You can adjust meeting settings for a meeting while you schedule it or change settings for meetings you've already scheduled. You can also change your default meeting settings.
To adjust settings while you schedule new meetings, do one of the following:
If use Outlook desktop and have downloaded the Outlook plug-in:
If you use the Zoom web portal, navigate to meeting settings at https://uwyo.zoom.us/profile/setting?tab=meeting.
To update settings for meetings you’ve already scheduled, follow these steps:
To change default settings for all future meetings you schedule, follow these steps:
If you have questions or need guidance on optimizing these settings, please call the UWIT Service Desk 766-4357, option 1 or contact us at support.uwyo.edu.