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This guide includes:
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This guide details steps using WyoCloud HCM DHR Access.
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If you do not see the steps within this guide, your WyoCloud HCM DHR Access Training is most likely incomplete. Please contact hr@uwyo.edu to initiate a new DHR process.
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The steps in this guide apply when a Decentralized Human Resources Representative (DHR) submits details requesting a change to an active benefited position.
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Use the New Position Request - DHR guide if a new benefited position is required. If a worker category change is needed, use the Employee Assignment Change - DHR instructions.
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Before starting any job requisition, the Position Change Request – DHR and WyoCloud HCM transaction must be fully approved to continue.
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Visit the HR Classification/Compensation webpage for additional position resources.
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Request a Position Change Application
- After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.
- Click on the drop-down arrow next to the My Workforce module.
- Click on the Request a Position Change application.
Search Positions
- After clicking the Request a Position Change application, the Positions page will populate.
- In the search box, type the Title (position name) or position number you want to change.
- Click Enter to view the search results.
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Click on Show Filters on the right-hand side of the search box to refine the search results. For example, search results can be filtered to include a single department.
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- The employee’s name will be listed in the Incumbents column if the position is currently filled.
- Click on the drop-down arrow on the right-hand side of the Parent Position to view additional details, including Department information.
- After you have located the correct position you would like to change, click on the Title (position name).
Position Changes
- After you have clicked on the correct Title (position name), subsequent sections will populate, including:
- When and Why
- Position Details
- Budget Details
- Impacted Assignments
- Comments and Attachments
- In the When and Why section, please complete the following:
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When does the position change start?
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The field will default to the current date. Please use the calendar icon to update the date to the day the position change should become effective.
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If the position will need to be recruited, select the current date as the change start date.
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What’s the reason for this request?
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Click on the drop-down arrow to select the appropriate reason from the available menu. You may need to click into the field to populate reasons.
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- Click on Continue when finished.
- In the Position Details section, please complete the following.
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Status
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Active
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Code
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The field automatically populates. Please do not change.
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Department
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The field will default based on earlier selections. Please update the Department accordingly.
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Job
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If applicable, delete the existing value and enter the new Title of the position. If the position does not yet exist, enter To Be Determined.
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Location
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The field will default based on earlier selections. Please update the Location accordingly.
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Grade
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The field automatically populates. Please do not change.
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Assignment Category
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The field will default based on earlier selections. Please update the Assignment Category accordingly.
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Full Time or Part Time
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The field will default based on earlier selections. Please update the FTE accordingly.
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Fiscal Year, Division Prefix, Position Comments Section, Special Position Designation, Start Date, End Date, and Context Value
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These fields will be completed by the Budget Office. Please leave blank.
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- Click on Continue when finished.
- In the Position Details section, please complete the following.
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Budget Amount
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Enter the budgeted USD Annual pay.
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Funded from existing positions
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Select Yes or No accordingly.
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If Yes, the funding position will become inactive once the WyoCloud HCM transaction is approved.
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Select No, if you do not want the funding position to become inactive. List the funding position in the Comments and Attachments section below.
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Head Count
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1
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FTE
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1
(If requesting an FTE change less than < 1, you will need VP approval from Academic Affairs or Alex Kean).
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- Click on Continue when finished.
- If the position is currently filled (Incumbent), the employee’s name will be listed in this section.
- Click on Continue to confirm.
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If the employee/Incumbent is inaccurate, please ensure you are changing the correct position.
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- In the Comments and Attachments section, please include the following:
- Funding Information (GL and Grant)
- Current Salary (if applicable)
- Expected New Salary
- Budgeted Salary
- Required
- If the position is not currently budgeted, provide specific details on where funding will be allocated, along with a general justification.
- If funding will be obtained by repurposing funds from an existing position(s), provide specific details, including the name of the funding position(s) and the amount being repurposed.
- If requesting a position change less than < 1 FTE, please attach approval from division VP (Academic Affairs or Alex Kean).
- If this is a staff or administrative position change request, attach the Position Description Questionnaire (PDQ).
Section Edits
- Before you Submit the Request a Position Change, please review the contents.
- Click on Edit on the right-hand side of each section to confirm the details are complete and correct.
Submit Changes
- After you have reviewed and confirmed that all the information within the Request a Position Change is correct, click on Submit in the upper right-hand corner.
This completes the steps for a Decentralized Human Resources Representative (DHR) to submit details requesting a change to an active benefited position.
