Manage Delegates for Expense Report Submission

This guide will cover:

  • Delegating the submission of your expense report to another individual.

Managing Delegates for Expense Reports: Many employees on campus will submit Expense Reports for travel, reimbursements for purchases and for procurement card (p-card) transactions. It is recommended that UW personnel establish a preferred delegate, such as the department accountant, to review account coding and submit the Expense Report.  Delegating does not remove your access to enter expense reports, it just adds another person that can also see that information in the system. 


Note: The expense report owner and the delegate cannot be attempting to prepare or modify expense reports for the same user at the same time. The expense owner and their delegate will need to coordinate should they both need to be working expenses for the owner.


Step One

  • Upon accessing WyoCloud from WyoWeb, click on the Navigator button (the three horizontal lines) in the top left-hand corner to access Expenses:

  • First click My Profile to expand, then select Expenses.


Step Two

Delegate your expense report.

  • There are two different ways the Travel and Expenses page may display, in option one you’ll select Manage Delegates on the right side of the page:

  • Alternatively you may need to click on the Tasks Menu, then Manage Delegates.

  • The Delegates and Permissions page will appear. Select the Add icon (+):

  • This will open a pop-up window in which you will identify your delegate.



  • Click on the Search icon to open the Search and Select: Person pop up window. Type the name of the individual you wish to select in the Person field, then click Search.

  • Your results will appear in the bottom half of the window. Once you’ve selected the appropriate person, click OK.
  • Additionally, you may use the Advanced feature to assist you in searching the individuals name you wish to delegate to. Click on Advanced.


  • New prompts will appear next to the Person and Email field. Use the drop down arrow to view the different options for searching and select the appropriate option.

  • Click Search.
  • Your results will appear in the bottom half of the window. Once you’ve selected the appropriate person, click OK.


Note: You may delegate to multiple individuals. To do so, replicate the steps above to add more delegates.

  • In the top right hand corner of your screen, select Save and Close.


Note: When a delegated Expense Report is submitted on your behalf, you will receive an email notification to review and approve it within WyoCloud. You may also view any pending approvals upon logging into WyoCloud Financial Management, looking for a red number next to the bell icon in the upper right corner, and clicking on the bell for more details.


You have now completed the steps of Managing Delegates for Expense Report Submission.

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Article ID: 32770
Fri 6/30/17 8:40 AM
Sat 11/21/20 9:34 AM