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Payments made by wire are handled by the UW Accounting Office. Domestic wires are usually an exception. We request that, if the supplier has a U.S. Bank account, it be set up via ACH and contact suppliers@uwyo.edu. This guide will cover the process for the department related to foreign wire payments.
Please allow enough time for payment processing as it can take 1 to 2 weeks. Accounting will review the Foreign Wire Request and send it to the bank that will request the payment. After the bank sends the funds, the Accounting Office will let you know the wire posted, the US dollar amount sent, and the amount of any wire fees. Some foreign companies have an intermediary bank in the US. We do send the wires to these domestic banks. The process is the same as noted below.
Process for the Department
Step 1
Purchase Order
If the purchase is on a Purchase Order (PO), the Department needs to go through the normal PO processes and send the invoice and wire transfer request to Accounting. Do not send the PO invoice to Payment Services.
Non-PO Invoice
If completing a Non-PO Invoice, departments should confirm that the supplier is set up and confirm that the default payment method is wire utilizing the Procurement module of the WyoCloud system. Instructions for looking up current suppliers or setting up new suppliers are located here.
After finding the supplier record, click on the Payments tab shown below. Confirm that the supplier has a green check mark next to Wire. If a supplier has no green check mark at all, the default is Check. If the supplier default needs to be changed, please email paymentservices@uwyo.edu
Once the default is confirmed as Wire, create and submit a Non-PO invoice in WyoCloud. At the same time, send the completed Foreign Wire Request Form to the Accounting Office (indicated in Step 2 below).
Step 2
Purchase Order or Non-PO
Wire requests for Purchase Orders and Non-PO Invoices must complete the Foreign Wire Request Form and email it and the required documentation to Accounting (uwaccts@uwyo.edu). Please see below for required documentation:
- A copy of the invoice documentation that was submitted in WyoCloud (invoice, honorarium, letter/statement of work, etc.)
- If the country does not have a tax treaty with the United States (list can be found at this link), the requester must contact and include an email from the UW Tax Office.