Data Definitions Overview –Student Records Dashboard

Data Field

Definition

Academic Career – Student Level

Identifies all course work that a student undertakes that is grouped in a single student record (undergraduate, graduate, law, medical, pharmacy).

Academic Course Code

Identifies the code associated with a particular full course (Ex. BIOL1400). A course has many classes since a class refers to the individual section, time, location, etc.

Academic Group – College

Highest level breakdowns of the academic institution for academic structural purposes (Ex. College of Arts & Sciences, College of Law, College of Business).

Academic Level – Student Class

Indicates students academic level (Ex. freshmen, sophomore, junior, senior, etc.).

Academic Load

Identifies the credit load of a student (Ex. Full-time, Part-time).

Academic Organization – Department

Identifies an entity that is part of the administrative structure within an academic institution.

Academic Plan

Identifies a student’s intended or enrolled “major.”

Academic Program

Combines Degree and Academic Plan data fields into one field (Ex: BA in English, PhD in Education).

Academic Term

Identifies the term that a student is enrolled (Ex: Fall, Spring, Summer).

Academic Year

Identifies the academic year (Ex: 2017 = 2016-17 including fall 2016, spring 2017, and summer 2017).

Campus

Defines each campus at an institution.

Completion Term

Identifies the term in which student’s academic program was completed/ degree granted.

Course

Identifies a particular full course (a course has many classes since a class refers to the individual section, time, location, etc

Degree

Identifies the degree associated with an academic plan that is assigned to a student (Ex:Bachelor of Arts, Master of Science, etc.). A student can have more than one degree.

Degrees Awarded

Number of degrees awarded to students.

Education Level

Identifies the education level of a degree (Ex: Bachelor’s, Master’s, Doctoral, etc.).

Enrollment Count

Total count of students enrolled. NOTE: this applies to enrolling in multiple settings (Ex:Enrolling at the university, enrolling in a particular class, etc.).

Ethnic Group Code

Identifies code that is associated with ethnicity (Ex: American Indian, Asian, White, etc.).

Gender

Identifies the gender of a student (Female, Male).

Gender Code

Identifies the code associated with the gender of a student.

Headcount

Unduplicated count of students taking classes in a particular term.

Honors

Identifies specific honors associated with a degree (Ex: cum laude, magna cum laude, etc.).

Instructors

Count of instructors via summing unique Instructor IDs.

Instruction Mode

Indicates whether the course component is taught in person, using interactive TV, using World Wide Web, Correspondence, etc.

Instructor Full Name

Identifies instructor first and last name.

Instructor Load

Identifies instructor workload.

Instructor Role

Identifies if the type of instructor (Ex: Ext Term/Track Lecturer, Tenure Track or Tenured, UW Employee, etc.).

Instructor Role Code

Identifies the code associated with the instructor role of an instructor.

Student to Instructor Ratio

The ratio of how many students taking classes to how many instructors teaching (Ex:19 students to 1 instructor). Calculated by total students divided by total instructors.

Year Ago Ratio

The overall student to instructor ratio from the prior year.

Chg Year Ago Ratio

The difference in the student to instructor ratio between the prior and current year.

Session

Subdividing of terms that allows for multiple time period for offering courses within a particular term.

Term

Identifies the term that a student is enrolled in (Ex: fall, spring, summer).

Term Enrollment Count

The total number of students enrolled for during a particular term.

Total Enrollment Capacity

The maximum number of students allowed to be enrolled in courses.

Total Enrollment

Total count of students enrolled. NOTE: this applies to enrolling in multiple settings (Ex: enrolling at the university, enrolling in a particular class, etc.).

Total Wait List

The number of students placed on a wait list. These students will be enrolled in a course if a seat becomes available.

Total Wait List Capacity

The maximum number of students allowed to be on the wait list.

Units Passed for Grade Point Average

The total number of credit hours passed that count towards GPA. Includes grades of A,B,C, D, or S including + /- grades.

Units Passed for Non Grade Point Average

The total number of credit hours passed that do not count towards GPA.

Units Taken for GPA

The total number of credit hours taken that count towards GPA.

Units Taken for Non GPA

The total number of credit hours taken that do not count towards GPA.

Total Term Units

The sum of Units Taken for GPA and Units Taken for Non GPA, also called attempted hours.

 

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Details

Article ID: 26122
Created
Thu 3/2/17 8:37 AM
Modified
Thu 6/29/17 8:26 AM