Setting up a Meeting/Webinar in Skype For Business 2016

Intro

These instructions will help with you with setting up a meeting or webinar in Skype for Business 2016

1. Initiate a meeting (two methods)

Method 1: Schedule a Skype meeting in Outlook

i. In the outlook calendar, select a day/time period and click on New Skype Meeting

ii. Open Meeting options; suggested settings include:

  1. Where do you want to meet online? A new meeting space
  2. These people don’t have to wait in the lobby: Anyone (no restrictions)
  3. Who’s a presenter? Only me, the meeting organizer
  4. Do you want to limit participation?  Mute all attendees, Block attendees’ video (for a Webinar)

iii. Add invitees and a subject

iv. Above the "Join Skype meeting" link, add text regarding your session.

Note: It is recommended to add “Please make sure to connect 10-15 minutes before the meeting is scheduled to begin.”

v. If not using a phone for audio, delete text regarding “Join by phone

vi. Once configured, send the meeting request (it will be added to Outlook calendars, or can be opened as an email)

vii. Prior to the scheduled meeting, start the meeting by clicking on the “Join Skype Meeting” link and configure your meeting space and content

b Method 2: immediately begin a meeting

i. In the Skype Application, click on Meet Now (this will start a meeting session)

ii. Configure your meeting space and content (described in the next section) 

iii. invite people to the meeting

Note: Make sure that the appropriate microphone is selected prior to starting the meeting (perform this on the computer, not in Skype)

Participants should have a Microphone installed even if they will not be speaking, as some systems require a microphone to even receive audio in Skype

2. Configure your meeting space and content.

a. Open the IM/chat pane

b. Open the participant panel (to view participant status and control indivigual audio/video)

                           i. Unmute yourself

c. Select what will be presented (desktop, specific applications, presentations, etc.) AND enable Show Stage (provides feedback regarding what you are presenting)

                     ii.Typically, the desktop is easiest to manage as applications can be switched rapidly, but animations and video will be very choppy. 

d. Switch to Content View (removes the video and/or images from the content area)

e. Manage meeting options and recording (includes the option to end the meeting)

3. Manage your meeting

 

  1. Use the buttons along the bottom of the screen to manage video, audio, and presented content (note that the hang-up button will NOT end the meeting)
  2. Use the participant panel (B) to manage capabilities of users
  3. Use the meeting options (E) to manage general options, recordings, and to end the meeting

4. Manage participants

  1. Participants can be set as either presenters or attendees.  Presenters have full-control of a meeting.  By default, all participants are presenters, which allows them to actively participate and communicate
  2. In certain situations, such as a webinar, only specific participants should be presenters
  3. Right-clicking on an individual name allows you to make the person a presenter or attendee
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Details

Article ID: 17118
Created
Tue 10/4/16 5:53 PM