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This guide will cover:
- The basic steps needed to make permanent salary changes for employees within your area of supervision. Salary is an individual’s base pay (not any type of additional or supplemental pay).
- The primary reason for you to use the change salary feature is to initiate a salary increase for a non-benefited employee.
- You can also submit a retention offer or equity adjustment for a benefited employee.
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This guide details the steps for completing this process using Supervisor/Manager WyoCloud access.
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Change Salary is not used to initiate a merit or market pay adjustment.
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For a salary change to be reflected on the payroll, it must be submitted AND fully approved by the payroll deadline for that pay period. The full list of payroll deadlines can be found on the payroll website.
If the salary change is not fully approved or is submitted after the monthly payroll deadline, it will be rejected, and you will need to resubmit the transaction using next month’s date.
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Step One
- Upon logging into WyoCloud from WyoWeb, navigate to My Team using the Navigator bar in the upper left corner.
- First click My Team to expand, then click My Team within the navigator.
Step Two
- The My Team homepage will display. Here you will see all employees in your direct line of supervision.
- Click the three dots to the right of the employee you would like to change salary for.
- From the drop-down, select Change Salary (note, you may need to scroll within the drop-down).
Step Three
The Change Salary When and Why page will display.
- Enter the effective date in the “When does the salary change start?” field.
- Note: Enter the current date or a date in the future. Please indicate the effective date in the comment section below if the salary needs to be retroactive.
- Select the appropriate reason for the change from the "Why are you changing the salary for your employee?” drop-down.
- Click Continue.
- The Salary Details page will display with the current salary data automatically populated.
- Enter your change in either the Salary Amount, Adjustment Amount or Adjustment Percentage box and the data in the other two fields will automatically update.
- At the bottom, your changes will be reflected in the Current (orange) versus Proposed (blue) Salary area. Check to ensure the changes are calculating correctly.
- Click Continue.
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The Salary Amount entered must be divisible by 12. The system does not automatically do this for you.
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- If salary change is due to an FTE change, use the following equation to calculate what salary to enter.
Salary (original) x FTE (decimal)
Divide by 12 (if result is a decimal, round up to next full dollar)
Multiply by 12 = adjusted salary
Example: $49,008 x .8 FTE (32 hours) = $39,206.40
$39,206.40 / 12 = $3,267.20 round up = $3,268
$3,268 x 12 = $39,216 adjusted salary
Step Four
- Enter any relevant Comments to justify the salary change or to indicate an effective date.
- Click the hyperlink in the Attachments area to upload required documentation for the salary change.
- Once Comments and Attachments have been added, click Submit in the top right corner.
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Note: if salary change is being completed for a temporary period both working hours AND salary must be updated a second time to return to full salary at conclusion of decrease period.
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You have now completed the Change Salary process.