Manage Vacation Rule for Delegating Approvals


How to manage vacation rule for approvals delegation.


This guide will cover:

  • Creating vacation rules which will delegate your approvals to others while you are out.


Manage Vacation Rule for Delegating Approvals is a process used if you have a need to be away from the office for an extended period of time for vacation or other unrelated reasons.  Before being out of the office, you can delegate your approvals to someone so while you are out other employees are not waiting on your approval to complete daily business processes.

Assigning a vacation rule and delegating your approvals will delegate BOTH Finance and HR transactions.  If it’s crucial to split the approvals between   Finance and HR, please submit a ticket through

It is important to only delegate approvals to individuals who are higher in the organizational tree than you to prevent creating approval loops within management chain.  The process of delegating tasks exists across several business processes within WyoCloud.  Below are just a few examples of what types of approvals would be delegated:



HR Transactions

Termination, Salary changes, etc.


Expense reports, Cash advances, etc.

General Ledger

Journal entry, IDT transfers, etc.


Requisitions, Purchase orders etc.

Step One

  • Upon signing in, this home page will display. Click on the Notifications icon (bell) in the top right corner:

  • From the Bell icon select More Details.

  • Click on Worklist in the upper right corner of the page.

Step Two

When the pop-up box appears:

  • Click the down arrow next to your name to open the drop down menu, and then select Preferences:

A pop up window will appear. Ensure the following steps are completed:

  • Check Enable Vacation Period

  • Input the dates of your vacation in the Start Date and End Date fields

Step Three

Select to delegate your approval duties, by completing the following steps:

  • Select the ‘Delegate to’ Radio Button, ensure the drop down is set to user and then select the Search icon:


DO NOT select "Reassign to" radio button. Reassigning approvals does not allow the user to view the transactions approved when they return after being away from the office.

  • The Identity Browser pop up window will appear. Type in the first and last name of the individual you want to reassign to and then select Search.

  • Your results will populate below. Select the radio button next to the person’s name and then select OK as seen below:

  • Once complete, select Save in the top right corner:


You have now completed the steps of Vacation Rules for Delegating Approvals.




Article ID: 32766
Fri 6/30/17 10:26 AM
Fri 2/9/24 4:14 PM

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WyoCloud is the University of Wyoming’s Human Resources and Financial Management principal solution.