Print: Summary Body

Data Definitions Overview –Student Records Dashboard

Summary

Definitions for Student Reporting Dashboards

Body

Data Field	Definition
Academic Career – Student Level	Identifies all course work that a student undertakes that is grouped in a single student record (undergraduate, graduate, law, medical, pharmacy).
Academic Course Code	Identifies the code associated with a particular full course (Ex. BIOL1400). A course has many classes since a class refers to the individual section, time, location, etc.
Academic Group – College	Highest level breakdowns of the academic institution for academic structural purposes (Ex. College of Arts & Sciences, College of Law, College of Business).
Academic Level – Student Class	Indicates students academic level (Ex. freshmen, sophomore, junior, senior, etc.).
Academic Load	Identifies the credit load of a student (Ex. Full-time, Part-time).
Academic Organization – Department	Identifies an entity that is part of the administrative structure within an academic institution.
Academic Plan	Identifies a student’s intended or enrolled “major.”
Academic Program	Combines Degree and Academic Plan data fields into one field (Ex: BA in English, PhD in Education).
Academic Term	Identifies the term that a student is enrolled (Ex: Fall, Spring, Summer).
Academic Year	Identifies the academic year (Ex: 2017 = 2016-17 including fall 2016, spring 2017, and summer 2017).
Campus	Defines each campus at an institution.
Completion Term	Identifies the term in which student’s academic program was completed/ degree granted.
Course	Identifies a particular full course (a course has many classes since a class refers to the individual section, time, location, etc

Degree	Identifies the degree associated with an academic plan that is assigned to a student (Ex:Bachelor of Arts, Master of Science, etc.). A student can have more than one degree.
Degrees Awarded	Number of degrees awarded to students.
Education Level	Identifies the education level of a degree (Ex: Bachelor’s, Master’s, Doctoral, etc.).
Enrollment Count	Total count of students enrolled. NOTE: this applies to enrolling in multiple settings (Ex:Enrolling at the university, enrolling in a particular class, etc.).
Ethnic Group Code	Identifies code that is associated with ethnicity (Ex: American Indian, Asian, White, etc.).
Gender	Identifies the gender of a student (Female, Male).
Gender Code	Identifies the code associated with the gender of a student.
Headcount	Unduplicated count of students taking classes in a particular term.
Honors	Identifies specific honors associated with a degree (Ex: cum laude, magna cum laude, etc.).
Instructors	Count of instructors via summing unique Instructor IDs.
Instruction Mode	Indicates whether the course component is taught in person, using interactive TV, using World Wide Web, Correspondence, etc.
Instructor Full Name	Identifies instructor first and last name.
Instructor Load	Identifies instructor workload.
Instructor Role	Identifies if the type of instructor (Ex: Ext Term/Track Lecturer, Tenure Track or Tenured, UW Employee, etc.).
Instructor Role Code	Identifies the code associated with the instructor role of an instructor.

Student to Instructor Ratio	The ratio of how many students taking classes to how many instructors teaching (Ex:19 students to 1 instructor). Calculated by total students divided by total instructors.
Year Ago Ratio	The overall student to instructor ratio from the prior year.
Chg Year Ago Ratio	The difference in the student to instructor ratio between the prior and current year.
Session	Subdividing of terms that allows for multiple time period for offering courses within a particular term.
Term	Identifies the term that a student is enrolled in (Ex: fall, spring, summer).
Term Enrollment Count	The total number of students enrolled for during a particular term.
Total Enrollment Capacity	The maximum number of students allowed to be enrolled in courses.
Total Enrollment	Total count of students enrolled. NOTE: this applies to enrolling in multiple settings (Ex: enrolling at the university, enrolling in a particular class, etc.).
Total Wait List	The number of students placed on a wait list. These students will be enrolled in a course if a seat becomes available.
Total Wait List Capacity	The maximum number of students allowed to be on the wait list.

Units Passed for Grade Point Average	The total number of credit hours passed that count towards GPA. Includes grades of A,B,C, D, or S including + /- grades.
Units Passed for Non Grade Point Average	The total number of credit hours passed that do not count towards GPA.
Units Taken for GPA	The total number of credit hours taken that count towards GPA.
Units Taken for Non GPA	The total number of credit hours taken that do not count towards GPA.
Total Term Units	The sum of Units Taken for GPA and Units Taken for Non GPA, also called attempted hours.

Details

Details

Article ID: 26122

Created

Thu 3/2/17 10:37 AM

Modified

Mon 6/17/24 3:17 PM