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Backing up Outlook (Creating a .PST file)
If you are leaving the University for any reason, your email account will be disabled and then deleted after a period of time. It is a good idea to backup or archive your email in case it will be needed in the future. This needs to be done in the Outlook desktop application, not Outlook Web Access (browser version).
1. Start by going to the Settings found in the top right corner
2. Go to Files and then Export
3. Click Get Started
4. From here you select the folders you want to export, you can select your email at the top to backup the whole account.
5. Select Choose File to determine where the file should be saved. We recommend you save it somewhere easily accessible like the Desktop or Documents folder.
6. Once you've selected a location for it to save the file you will be given the option to password protect it. This password will be required to load the file. If you don't wish to password protect it, click OK while leaving the fields blank.
7. Select Export
8. This will start the export process. It may take some time depending on the size of the mailbox. Once finished, you can choose to leave the exported file on your computer or it to an external drive or usb.
.PST files
Personal storage files (.PST) are Microsoft Outlook files and should be opened by Outlook to view and edit contents. Some mail applications will import mail from these files if you do not have Outlook available. Please check your email application to ensure it supports PST files.
In order to access your exported email, return to the main screen in Outlook.
Open the Settings, Click the Files menu, select Outlook Data Files, then select Add file, navigate to your exported file, select it and click Open.
The file will display in your folder list. Expand that to access the backup of your email.
Note: You may want to re-run the archive process if new email arrives which you would like to backup after the initial archiving has completed. The backup does not update as you receive/send new emails.