End Assignment, Hourly Non Benefited - DHR

The steps in this guide apply when a Decentralized Human Resources Representative (DHR) ends an assignment for an employee within their Area of Responsibility (AOR)

This guide includes:

• Termination vs. End Assignment
• Choose an Effective Date for the End Assignment
• Select Employee
• Employment Screen
  • Primary Assignment

 

 

Step One

Termination vs. End Assignment

• If an employee only has one active assignment, you will need to submit a termination.

• Please see the appropriate Termination QRG.

 

• If an employee has multiple active assignments, follow this guide to submit an end assignment.

 

 

Step Two

Choose an Effective Date for the End Assignment

• The end assignment effective date for hourly non-benefited employees must align with a timecard end date from the Hourly Biweekly Payroll calendar.
• Navigate to the Payroll Services website.
  • Select the appropriate fiscal year from the Payroll Deadlines and Paydates section

• Select an end assignment date from the Time Card Ends column in the Hourly Biweekly Payroll calendar.

• The end assignment effective date will need to be after the employee’s last working day, this will ensure all hours for the employee’s final time period are captured.

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Exceptions

• If an employee never began work and therefore did not perform any hours of service, the end assignment effective date may be set at their original start date.
• If an employee’s work visa is expiring, the end assignment effective date can be the employee’s visa expiration date.
• IF THE EMPLOYEE’S END ASSIGNMENT DATE IS IRREGULAR, PLEASE PROVIDE COMMENTS EXPLAINING THE SITUATION.

 

Step Three

Select Employee

• After logging into WyoCloud, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.

• Click on the drop-down arrow next to the My Workforce module.

• Click on the Person Management application.

• After clicking on the Person Management application, the employee Search page will populate.
  • The employee Search page will enable you to search for all workers within your Area of Responsibility (AOR).
• Enter the appropriate value in the Name or Person Number field. 
• When finished, click on Search.

 

• From the Search Results, select the employee’s name in the row associated with the assignment you wish to end.

 

Step Four

Employment Screen

• After clicking on the correct Active assignment, the Manage Employment page will populate for the worker.
• The employee’s name will be listed at the top of the page.
• Click on Edit, and then click on Update from the available drop-down menu.

 

• After clicking Update, an Update Employment pop-up window will appear.
• Please complete the following:

 

• When finished, click on OK.

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Primary Assignment

• If the assignment you are trying to end is the employee’s primary assignment, you will receive this Error message:

• If you receive this Error message, you will need to email records@uwyo.edu and request a primary change.
  • In the email, please include the name of the employee and the assignment number you are trying to end.
• After the primary assignment is updated, you will need to restart the end assignment process.

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• After clicking OK, the Edit Employment: End Assignment page will populate.
• Click on Review at the top of the page to ensure the assignment information is accurate.

 

• After confirming the assignment information is correct (Current Value vs. Proposed Value), click on Submit.