Getting Started with Microsoft Bookings Using Outlook Web

Summary

Microsoft Bookings is a scheduling tool integrated with Microsoft 365, allowing users to manage appointments, meetings, and services seamlessly. Here's how to get started with Bookings via Outlook Web.

Body

 

Screenshot of a step-by-step guide for accessing Outlook on the web. Step 1 instructs users to navigate to the Outlook web address. Step 2 instructs users to select the App Launcher, which is highlighted with an orange circle in the upper-left corner of the Outlook interface. The screenshot below shows the Outlook web mailbox with the navigation pane, email folders, and message list visible. The App Launcher icon appears at the top left next to the Outlook logo and is emphasized to indicate where users should click.

Screenshot of a step-by-step guide for accessing Microsoft Bookings from Outlook on the web. Step 3 instructs users to click on the Bookings application. The Microsoft 365 App Launcher menu is open, displaying various Microsoft apps including Outlook, OneDrive, Word, Excel, PowerPoint, OneNote, SharePoint, Teams, and others. The Bookings app icon is highlighted with an orange circle to indicate where users should click. The Outlook mailbox interface is visible in the background behind the App Launcher menu.

Screenshot of a step-by-step guide for creating a Microsoft Bookings page. Step 4 instructs users to click "Create booking page." The Bookings dashboard is displayed with an existing booking page card in the upper-left area. Near the center-right of the page, the Create booking page button is highlighted with an orange circle to indicate where users should click. A search option is located to the right of the button, and zoom controls are visible in the lower-right corner of the screenshot.

Screenshot of a step-by-step guide for creating a Microsoft Bookings page. Step 5 instructs users to create a name for their booking page. The Create a new shared booking page form is displayed, with the Name field populated with the example text "Professor Smith Open Office Hours." Below the name field are options to add a logo, select a business type, and review business hours. An orange circle highlights the drop-down arrow for the Business type field, indicating where users can select a category for the booking page. The surrounding Bookings interface is partially visible in the background.

Screenshot of a step-by-step guide for creating a Microsoft Bookings page. Step 6 instructs users to Choose a Business type. The Business type drop-down menu is expanded, displaying options including Healthcare, Recruiting, IT support, Education, Financial services, Sales, and Other. An orange circle highlights the Education option, indicating it should be selected. An illustration of a person holding a laptop appears on the left side of the page, and zoom controls are visible in the lower-right corner of the screenshot.

Screenshot of a step-by-step guide for creating a Microsoft Bookings page. Step 8 instructs users to click "Next." The booking page setup form displays the selected Education business type and configured business hours from 9:00 AM to 5:00 PM, Monday through Friday. An orange circle highlights the Next button located in the lower-right corner of the setup window, indicating where users should click to continue. The Bookings dashboard is partially visible in the background, and zoom controls appear in the lower-right corner of the screenshot.

Screenshot of a step-by-step guide for creating a Microsoft Bookings page. Step 8 instructs users to click "Next." The booking page setup form displays the selected Education business type and configured business hours from 9:00 AM to 5:00 PM, Monday through Friday. An orange circle highlights the Next button located in the lower-right corner of the setup window, indicating where users should click to continue. The Bookings dashboard is partially visible in the background, and zoom controls appear in the lower-right corner of the screenshot.

Screenshot of a step-by-step guide for creating a Microsoft Bookings page. Step 9 explains that users can invite other staff members or faculty so they can view scheduled bookings. The Invite staff page is displayed, showing a search field for finding people within the organization. An orange circle highlights the search area, and a drop-down list of matching users is visible below it. The page also includes information about staff roles and permissions. An illustration appears on the left side of the screen, and zoom controls are visible in the lower-right corner of the screenshot.

Screenshot of a step-by-step guide for creating a Microsoft Bookings page. Step 10 instructs users to click "Next." The lower portion of the setup window is shown, with a blue Next button centered near the bottom of the dialog box. An orange circle highlights the Next button to indicate where users should click to continue to the next step. The rest of the page is mostly blank, and zoom controls are visible in the lower-right corner of the screenshot.

Screenshot of a step-by-step guide for creating a Microsoft Bookings page. Step 11 explains that office hours can be adjusted by selecting the Change link and notes that Bookings will sync with the user's Outlook calendar to prevent clients from booking unavailable times. The Set up a service page is displayed, showing the current office hours as Monday through Friday, 9:00 AM to 5:00 PM. An orange circle highlights the Change link beneath the office hours, indicating where users can modify their availability. An illustration of a person standing beside a plant appears on the left side of the page, and zoom controls are visible in the lower-right corner.

Screenshot of a step-by-step guide for creating a Microsoft Bookings page. Step 12 explains that users can choose who will be able to access their booking page. The Choose who can book appointments screen displays three options: No self-service, People in my organization, and Anyone. The People in my organization option is selected, indicating that only users within the organization can access the booking page. A Create button appears in the lower-right corner of the setup window for finalizing the booking page. An illustration featuring a rocket and a person appears on the left side of the screen, and zoom controls are visible in the lower-right corner of the screenshot.

Screenshot of a step-by-step guide for creating a Microsoft Bookings page. Step 13 explains that once the booking page has been created, the user can share the booking link, add it to an email signature, or send it directly to specific people. The page displays a confirmation message stating that "Professor Smith Open Office Hours is now ready to take bookings!" A booking page URL is shown below the message, and an orange circle highlights the Share button located beneath the link. A Get started button appears near the bottom of the page for continuing with additional Bookings setup and customization options. Zoom controls are visible in the lower-right corner of the screenshot.

 

 

 

Details

Details

Article ID: 154132
Created
Tue 11/19/24 1:44 PM
Modified
Thu 6/18/26 12:07 PM