The steps in this guide describe how to finalize SkillSurvey reference reports, download/print reference check responses, accurately interpret data, and update the search matrix document appropriately upon finalization of reference checks.

This guide includes: 

• Section One: Finalizing Candidate Reference Reports   
  • Hiring Application Navigation
  • Search Job Requisitions
  • Screening Information
  • Accessing Background Checks
  • Finalizing Reference Reports
  • Downloading Reference Reports

• Section Two: Interpreting the Results
  • Candidate Reference Report Data
  • Updating the Matrix

 

Section One: Finalizing Candidate Reference Reports

 

Step One

Hiring Application Navigation

• After logging in to WyoCloud HCM, click on the My Team module tab in the top taskbar.
• Click on the Hiring application.

 

Step Two

Search Job Requisitions

• After you have clicked on the Hiring application, the Job Requisitions page will populate.
  • The Job Requisitions page will show all previously submitted job requisitions.
• Enter the 6-digit Requisition Number in the search field to locate the desired Job Requisition.
• Once the correct Job Requisition is found, click on Applications on the right-hand side of the position title.

 

Step Three

Screening Information

• The Job Applications page will populate, listing all the applicants for the position.
• Click on a Candidate’s Name to review their Screening information.

 

• Click on Screening in the Navigation Menu on the left-hand side.

 

 

 

 

 

 

 

 

 

 

 

 

 

Step Four

Accessing Background Checks

• In the SKILLSURVEY section under Background Checks, click on View Results to be rerouted to the SkillSurvey website.

 

 

Step Five

Finalizing Reference Reports

• Talent Acquisition recommends that Search Administrators wait until all four candidate references have replied before finalizing the report.
• However, if after 72 hours, at least three of the candidate’s references have responded, Search Administrators may finalize the report.
• Click on Finalize Report.

 

• A Ready to Finalize pop-up window will appear; click on Yes, Run the Report.

 

Step Six

Downloading Reference Reports

• After finalizing the report, click on the Download icon in the upper right-hand corner to download/print the information.

 

• A Download Report pop-up window will appear. Check all the boxes, and then click on Proceed.

 

---

• If less than three of the candidate’s references have responded, finalizing the report will not be an option.
• If more than 72 hours have passed since the reference request was initiated, please email recruit@uwyo.edu for guidance and include the Requisition Number in the email subject line.
• Remember that the number of reference responses can be identified in the bottom right-hand corner of the Candidate Status Information page.

 

Section Two: Interpreting the Results

 

Step Seven

Candidate Reference Report Data

• The Candidate Reference Report will provide both quantitative and qualitative data results.
• The candidate’s Overall Quantitative Score is highlighted in the Predictive Analytics section.
  • Ideally, the candidate’s Overall Quantitative Score would be in the Proceed (16^th - 99^th) percentile.
  • Candidates with Overall Quantitative Scores that fall in the Caution (1^st - 15^th) percentile warrant further evaluation.

 

• The Competency Summary & Behaviors section analyzes the components that formulate the candidate's Overall Quantitative Score.

 

• The Comments section represents the qualitative aspect of the Candidate Reference Report.
• In this section, references can share any specific Work-Related Strengths about the candidate and identify any Work-Related Areas for Improvement.

 

• The Authenticity Scan section analyzes the IP addresses of the references, noting if there are any duplications.
  • For instance, multiple references are employed by the same Company with the same IP Address as shown below: West Texas A&M University. This is a common, unavoidable scenario in recruiting.
  • However, further evaluation would be warranted if duplicate IP addresses are detected and the companies listed are different entities or if the candidate's IP address matches.
    • Please email an Employment and Staffing Partner with questions and concerns at recruit@uwyo.edu.

 

Step Eight

Updating the Matrix

• After reviewing the Candidate Reference Report Data, input the evaluation of the reference report contents in the reference check column on the final information tab of the matrix.
• Comments/Written Evaluations provide supporting justification for candidate selections.
  • Comments/Written Evaluations should elaborate on a candidate’s work-related strengths regarding critical position competencies and identify work-related areas for improvement that assist managers in creating an employee development plan if the candidate proves to be a viable hire and top scorer.
  • Please see the example below, highlighting quantitative and qualitative data from the Candidate Reference Report.

 

 

This completes the steps to finalize SkillSurvey reference reports, download/print reference check responses, accurately interpret data, and update the search matrix accordingly.