Body
This guide includes:

|
This guide details steps using WyoCloud HCM Payroll Costing Access.
|

|
If you do not see the steps in this guide, your WyoCloud HCM Payroll Costing Access Training is most likely incomplete. If you are a Cost Center Approver or DHR, please contact hr@uwyo.edu to have this training assigned.
|

|
The steps in this guide apply when payroll costing for a Benefited Position needs to be corrected and has already been disbursed to the employee.
|

|
Payroll costing updates for all benefited positions must adhere to UW Payroll Deadlines. Please view the Payroll Services website for current UW Payroll Deadlines.
|

|
If you have any questions, please contact UW Payroll at payroll1@uwyo.edu.
|
Costing Application Navigation
- After logging in to WyoCloud HCM, click on the Navigation Menu designated by the 3-horizontal lines in the upper left-hand corner.

- Click on the arrow next to the My Workforce module.

- Click on the Costing application.

Create Correction
- Please ensure you are on the Corrections tab within the application.
- The Corrections tab will show all previously submitted costing and its status.
- Click on Create Correction.

- Search for the employee via Person Number, Legal Name (Display Name), or W Number.
- The system will search for the individual as you type within the fields.
- Click on the correct name from the search results using the available drop-down menu.

- After you have selected the correct employee, a new page will populate with the individual’s current assignment and costing information.
- Please ensure the Assignment and Position fields for the employee are accurate.
- If necessary, use the drop-down menus on the left-hand side within the Assignment and Position fields to select another assignment and position.

Costing Corrections
One Line Correction
- The employee’s current costing information will appear at the bottom of the page.
- Identify the payroll costing transaction that needs correcting.
- Click on the plus sign on the right-hand side of the line item.


|
If an employee has split funding for a month, you must show 100% of the funding even if only one of the costing rows is changing.
For example: If October had two costing rows at 50% each and only one line item was corrected, you would still need to show both rows at 50% each. One row has the corrected funding, and the other has the same funding/no change.
If you only select the corrected line item, it will result in 100% of the funding being allocated to that account.
|
- On the History Details page, correct the Percentage field accordingly.
- You can split what was initially paid from a single account amongst multiple accounts.
- Please select if the payroll costing will be funded via a Project (grant) by toggling between Yes/No in the appropriate field.
- Additional fields will populate based on your response.
- The system will search for existing funding sources as you type within each field.
- Tab over to the following field once the correct information is listed.
- In the Comments section, please include any important information specific to this payroll costing correction.
- If the payroll costing will be split amongst multiple accounts, click on Save and Create Another to enter further details until 100% of the costing is appropriately allocated.
- If 100% of the payroll costing has been appropriately allocated, click on Save to finish.


|
Please note that all segments of the payroll costing (GL String or Project/Grant) information are required. If left incomplete, the system will error.
|
- After selecting the correct Project (grant), the Organization field will automatically populate.
- In the Expenditure Type field, click on the drop-down arrow and select the appropriate option from the available menu.
- The Task field will default to 1. Please do not change.
- In the Comments section, please include any pertinent information specific to this payroll costing correction.
- If the payroll costing is being funded via a Project (grant), please include a justification for the payroll costing correction.
- If the payroll costing will be split amongst multiple accounts, click on Save and Create Another to enter further details until 100% of the costing is appropriately allocated.
- If 100% of the payroll costing has been appropriately allocated, click on Save to finish.

- If multiple rows of costing have the same description, and the payroll costing will be the same for all line items, you can correct multiple costing transactions simultaneously.
- Identify the payroll costing transactions that need to be corrected and check the box on the left-hand side of each transaction, as shown below.
- Click on the Multiple button at the bottom of the page when finished.

- Please ensure the multiple costing transactions selected on the Costing page are accurate and have the same description.
- Select if the payroll costing will be funded via a Project (grant) by toggling between Yes/No in the appropriate field.
- Additional fields will populate based on your response.
- If selecting a Project (grant), the Organization field will automatically populate.
- In the Expenditure Type field, click on the drop-down arrow and select the appropriate option from the available menu.
- The Task field will default to 1. Please do not change.
- In the Percentage field, enter the portion paid from this payroll costing.
- The system will search for existing funding sources as you type within each field.
- Tab over to the following field once the correct information is listed.
- In the Comments section, please include any important information specific to this payroll costing correction.
- If the payroll costing is funded via a Project (grant), please include a justification for the payroll costing correction.
- If the payroll costing will be split amongst multiple accounts, click on Save and Create Another to enter further details until 100% of the costing is appropriately allocated.
- If 100% of the payroll costing has been appropriately allocated, click on Create to finish.

|
If the benefited employee has additional pay, such as a Temporary Increase or Supplemental Pay, you can also correct the funding for these. However, you can only submit corrections for the same description at a time.
For example: If you need to correct costing information for an employee’s Salary and Temporary Increase Recurring, you need to complete two separate payroll costing transactions.
|


|
Please note that all segments of the payroll costing (GL String or Project/Grant) information are required. If left incomplete, the system will error.
|
- The payroll costing correction(s) will now appear under the New Account column.
- Please review all payroll costing correction(s) for accuracy.
- If necessary, use the icons on the right-hand side to edit (pencil) or delete (x) any incorrect costing row information
- Click on Save at the bottom of the page when finished.

Submit Payroll Costing Corrections
- Please review all payroll costing correction(s) for accuracy.
- If necessary, click on Add Note to clarify any costing transaction details.
- Click on Apply after you have entered your notes.
- When finished, click on Submit.

- A pop-up window will appear for you to confirm the transaction.
- Click on OK to route the transaction to the Cost Center Approver for the identified organization/department.
- If multiple organizations/departments were included in the payroll costing line, the transaction will route to all the Cost Center Approvers tied to the identified organizations/departments appropriately.

This completes the steps to correct payroll costing for a Benefited Position that has already been disbursed to the employee.
