Body
This guide will cover:
Information
This report shows asset information that is stored in the Asset Management system to help end-users view assets assigned to their department and where they are located. This report is used by Asset Management during the two-year rolling inventory review process. If a department needs to dispose of an asset, the information in this report can aid in completing the Property Disposal Request (PDR) form.
Navigating to the Report
- Once you have located the Table of Contents, click on the Asset Inventory Report located under the Other Financial Reports heading.
Interpreting and Understanding the Report
- The report can be ran with no parameters, or users can narrow down to their Organization code.
- The following columns are included in the report:
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Column Name
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Column Description
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Tag Number
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Number assigned by Asset Management to tag the item
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Asset Description
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Description of the asset to identify what the item is
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Asset Manufacturer
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Manufacturer, if available, of the type of asset
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Asset Model
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Model name or number of the asset if available
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Serial Number
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Serial number of the asset if available
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Date Placed in Service
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The date the asset was placed in service/received
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Original Cost
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The original cost of the asset (what was paid)
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Location Concatenated Segment
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Location of the asset including various segments that have been concatenated together
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Employee Name
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Employee name that is responsible for the asset
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Asset Key
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Field used in Asset Management to determine the source of the asset (i.e., UWYO funding, Athletics, Federal, State, PPM, None)
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Physical Inventory Date
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Date when the item was last physically tracked and audited for inventory
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Asset Number
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The asset number assigned by the system for asset management
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Project ID 1
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Project number if project funding was used to obtain the asset
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Project ID 2
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Second project number if the asset was split between project funds
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Organization
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Organization code the asset belongs to
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Tips for Using this Report
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This report can be used to view any new assets assigned to each department to ensure transfers are completed by following the Capital Asset Business Process Guide.
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Departments can also use this to see if any other department on campus has a particular piece of equipment/item that they may be able to use/rent from the department instead of purchasing another item.
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For more information regarding the Asset Process, please visit the Asset Management Website or contact them by sending an email to property@uwyo.edu